Carteret County - Western Library HVAC Replacement - RFB 1026WESTLHVAC (2026)
Carteret CountyCounty · Beaufort, NC- Due
- Nov 13, 2026
- 17 days left
- Posted
- Oct 20, 2026
- Contract term
- 1 year
- Primary contact
- Ray Farnum
- (252) 241-6913
The 30-second brief
Carteret County is requesting bids from qualified HVAC contractors to furnish all labor, equipment, materials, supervision, permits, disposal, and incidentals necessary to replace three existing Carrier HVAC systems (outdoor condensing units and attic air handlers) at Western Library, located at 230 Taylor Notion Road, Cape Carteret, NC 28584. Bids must include separate pricing for each system and a lump-sum total for all three systems, including new refrigerant line sets, secondary drain/drip trays, condensate pumps, electrical/control connections, refrigerant recovery, testing, commissioning, and closeout. Work shall take place outside normal business hours unless approved in advance. The submission deadline is November 13, 2026, at 10:00 a.m.
System 1 – Carrier condenser and attic air handler, System 3 – Carrier condenser and attic air handler, System 4 – Carrier condenser and attic air handler
Lowest responsible and responsive bidder, quality and performance of proposed work, time specified for completion
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Summary
Carteret County is requesting bids from qualified HVAC contractors to furnish all labor, equipment, materials, supervision, permits, disposal, and incidentals necessary to replace three existing Carrier HVAC systems (outdoor condensing units and attic air handlers) at Western Library, located at 230 Taylor Notion Road, Cape Carteret, NC 28584.
Bids must include separate pricing for each system and a lump-sum total for all three systems, including new refrigerant line sets, secondary drain/drip trays, condensate pumps, electrical/control connections, refrigerant recovery, testing, commissioning, and closeout. Work shall take place outside normal business hours unless approved in advance. The submission deadline is November 13, 2026, at 10:00 a.m.
EVALUATION CRITERIA
3- Lowest responsible and responsive bidder
- Quality and performance of proposed work
- Time specified for completion
REQUIRED DELIVERABLES
System 1 – Carrier condenser and attic air handler, System 3 – Carrier condenser and attic air handler, System 4 – Carrier condenser and attic air handler
REQUIRED ATTACHMENTS
10- Certificate of Insurance for Liability and Worker’s Compensation
- Company W-9
- Iran Divestment Act Certification
- Subcontractor Form
- Supplier Exemption Form
- Certification Regarding Debarment and Suspension Form
- E-Verify Compliance Affidavit
- Completed Contract lines
- Material submittals and timelines
- Signed Bid Sheet
- Submit to
- Proposals and/or Bids shall be emailed, mailed, and/or hand delivered to Mr. Ray Farnum, Project Coordinator, 306 Church Street, Morehead City, NC 28557
- Scope location
- Cape Carteret, NC
Questions about this BID
How do I respond to this Bid from Carteret County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Proposals and/or Bids shall be emailed, mailed, and/or hand delivered to Mr. Ray Farnum, Project Coordinator, 306 Church Street, Morehead City, NC 28557. For questions, contact Ray Farnum.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Carteret County in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ray Farnum at (252) 241-6913. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: System 1 – Carrier condenser and attic air handler, System 3 – Carrier condenser and attic air handler, System 4 – Carrier condenser and attic air handler. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible and responsive bidder, quality and performance of proposed work, time specified for completion" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Carteret County?
All active and historical solicitations from Carteret County are tracked and searchable. As a county agency, Carteret County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 13, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance for Liability and Worker’s Compensation, company W-9, Iran Divestment Act Certification, Subcontractor Form, Supplier Exemption Form, Certification Regarding Debarment and Sus. Review the full document from Carteret County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cape Carteret, NC. Review the full solicitation for detailed scope requirements.