Canyons School District School Visitor and Volunteer Management System RFI 27-00008DW-I
Canyons School DistrictSchool · Sandy, UT- Due
- Jun 23, 2026
- Deadline passed
- Posted
- Jun 9, 2026
- Primary contact
- David Waters
- (801) 826-5413
The 30-second brief
Canyons School District (CSD) is issuing this Request for Information (RFI) 27-00008DW-I to identify comprehensive solutions for a School Visitor and Volunteer Management System. The district seeks a system capable of ID scanning (passports, driver's licenses), automated sex offender registry screening, criminal background check integration, volunteer hour tracking, and custom badge printing. Technical requirements include seamless integration with the District’s Student Information System (SIS), cloud-based access, and compliance with data privacy regulations such as FERPA and COPPA. The system should serve 29 elementary, 8 middle, 6 high, and 5 specialty schools. Responses must be submitted through the Ionwave portal by June 23, 2026. A Notice of Interest is due by June 17, 2026.
Information on products, Services, Implementation approaches, Support models, And potential solutions
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Summary
Canyons School District (CSD) is issuing this Request for Information (RFI) 27-00008DW-I to identify comprehensive solutions for a School Visitor and Volunteer Management System.
The district seeks a system capable of ID scanning (passports, driver's licenses), automated sex offender registry screening, criminal background check integration, volunteer hour tracking, and custom badge printing. Technical requirements include seamless integration with the District’s Student Information System (SIS), cloud-based access, and compliance with data privacy regulations such as FERPA and COPPA. The system should serve 29 elementary, 8 middle, 6 high, and 5 specialty schools. Responses must be submitted through the Ionwave portal by June 23, 2026. A Notice of Interest is due by June 17, 2026.
REQUIRED DELIVERABLES
5- Information on products
- Services
- Implementation approaches
- Support models
- Potential solutions
REQUIRED ATTACHMENTS
SOC 2 Type II reports, ISO/IEC 27001 certification
- Submit to
- 9361 S. 300 E., Sandy, UT 84070 USA | [email protected]
- Scope location
- Sandy, UT
Questions about this RFI
How do I respond to this RFI from Canyons School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 9361 S. 300 E., Sandy, UT 84070 USA | [email protected]. For questions, contact David Waters.
Can small businesses or minority-owned firms bid on this RFI?
Most government agencies, including Canyons School District in UT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFI submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Waters at (801) 826-5413. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Information on products, Services, Implementation approaches, Support models, And potential solutions. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Canyons School District?
All active and historical solicitations from Canyons School District are tracked and searchable. As a school agency, Canyons School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFI?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: SOC 2 Type II reports, ISO/IEC 27001 certification. Review the full document from Canyons School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sandy, UT. Review the full solicitation for detailed scope requirements.