California State University Systemwide Gift Cards RFP CALST-RFP-00000827 2026
California State University-San BernardinoHigher Ed · San Bernardino, CA- Due
- Sep 18, 2026
- Deadline passed
- Posted
- Aug 28, 2026
- Primary contact
- Erika Takenaka
The 30-second brief
The California State University (CSU) is soliciting proposals from qualified vendors for a systemwide gift card program under RFP number CALST-RFP-00000827. The selected supplier will provide access to a broad catalog of physical and digital gift cards across multiple categories including retail, grocery, restaurants, fuel, entertainment, travel, and general-purpose prepaid cards. Requirements include managing relationships with national brands, processing small and high-volume bulk orders, providing shipment tracking, and maintaining fraud prevention procedures. Vendors must also offer real-time order status tracking and customer support during business hours (9am – 5pm PT). Proposals are due by September 18, 2026, at 4:00 PM PDT via email to Erika Takenaka.
Physical and digital gift cards, Shipment tracking, Detailed invoices, Order status tracking
Fraud prevention procedures, administrative/technical/physical safeguards, customer support availability
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Summary
The California State University (CSU) is soliciting proposals from qualified vendors for a systemwide gift card program under RFP number CALST-RFP-00000827.
The selected supplier will provide access to a broad catalog of physical and digital gift cards across multiple categories including retail, grocery, restaurants, fuel, entertainment, travel, and general-purpose prepaid cards. Requirements include managing relationships with national brands, processing small and high-volume bulk orders, providing shipment tracking, and maintaining fraud prevention procedures. Vendors must also offer real-time order status tracking and customer support during business hours (9am – 5pm PT). Proposals are due by September 18, 2026, at 4:00 PM PDT via email to Erika Takenaka.
EVALUATION CRITERIA
3- Fraud prevention procedures
- Administrative/technical/physical safeguards
- Customer support availability
REQUIRED DELIVERABLES
4- Physical and digital gift cards
- Shipment tracking
- Detailed invoices
- Order status tracking
- Submit to
- [email protected]
- Reported agency
- California State University
Questions about this RFP
How do I respond to this RFP from California State University-San Bernardino?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact Erika Takenaka.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including California State University-San Bernardino in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Erika Takenaka. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Physical and digital gift cards, Shipment tracking, Detailed invoices, Order status tracking. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Fraud prevention procedures, administrative/technical/physical safeguards, customer support availability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from California State University-San Bernardino?
All active and historical solicitations from California State University-San Bernardino are tracked and searchable. As a higher ed agency, California State University-San Bernardino regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from California State University-San Bernardino for the complete list.