Caldwell Exempted Village School District - Internal Connections FY27 - 270002428
Caldwell Exempted Village SchoolsSchool · Caldwell, OH- Due
- Nov 18, 2026
- 16 days left
- Posted
- Oct 21, 2026
- Contract term
- 3 years
- Primary contact
- Grant Germann
- (740) 656-0117
The 30-second brief
Caldwell Exempted Village School District is seeking bids for E-Rate funding year 2027 Category 2 internal connections including wireless access points and switches with necessary software and licenses. The scope includes Extreme Networks or equivalent hardware: 102 wireless access points and 15 switches, along with a three-year license renewal for specific Extreme Networks equipment models including AP305C, AP410C, AP460C, AP460S12C, AP460S6C, X440-G2-48p-10-G4, and 5320-48P-8XE. Bidders must provide their Service Provider Identification Number (SPIN) and documentation as an authorized reseller. Bids are due by November 18, 2026, and must clearly show manufacturer part numbers, unit costs, and E-Rate eligible cost percentages.
Wireless Access Points and Necessary Software and Licenses (qty 102 Each); Switches and Necessary Software and Licenses (qty 15 Each); Three-year license renewal for Extreme Networks equipment (AP305C qty 87, AP410C qty 7, AP460C qty 5, AP460S12C qty 2, AP460S6C qty 1, X440-G2-48p-10-G4 qty 14, 5320-48P-8XE qty 1)
Price
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Summary
Caldwell Exempted Village School District is seeking bids for E-Rate funding year 2027 Category 2 internal connections including wireless access points and switches with necessary software and licenses.
The scope includes Extreme Networks or equivalent hardware: 102 wireless access points and 15 switches, along with a three-year license renewal for specific Extreme Networks equipment models including AP305C, AP410C, AP460C, AP460S12C, AP460S6C, X440-G2-48p-10-G4, and 5320-48P-8XE. Bidders must provide their Service Provider Identification Number (SPIN) and documentation as an authorized reseller. Bids are due by November 18, 2026, and must clearly show manufacturer part numbers, unit costs, and E-Rate eligible cost percentages.
EVALUATION CRITERIA
Price
REQUIRED DELIVERABLES
Wireless Access Points and Necessary Software and Licenses (qty 102 Each); Switches and Necessary Software and Licenses (qty 15 Each); Three-year license renewal for Extreme Networks equipment (AP305C qty 87, AP410C qty 7, AP460C qty 5, AP460S12C qty 2, AP460S6C qty 1, X440-G2-48p-10-G4 qty 14, 5320-48P-8XE qty 1)
REQUIRED ATTACHMENTS
SPIN documentation, Authorized reseller documentation
- Scope location
- Caldwell, OH
- Reported agency
- Caldwell Exempted Village School District
Questions about this BID
How do I respond to this Bid from Caldwell Exempted Village Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Grant Germann.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Caldwell Exempted Village Schools in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Grant Germann at (740) 656-0117. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Wireless Access Points and Necessary Software and Licenses (qty 102 Each); Switches and Necessary Software and Licenses (qty 15 Each); Three-year license renewal for Extreme Networks equipment (AP305C qty 87, AP410C qty 7, AP460C qty 5, AP460S12C qty 2, AP460S6C qty 1, X440-G2-48p-10-G4 qty 14, 5320. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Caldwell Exempted Village Schools?
All active and historical solicitations from Caldwell Exempted Village Schools are tracked and searchable. As a school agency, Caldwell Exempted Village Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: SPIN documentation, Authorized reseller documentation. Review the full document from Caldwell Exempted Village Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Caldwell, OH. Review the full solicitation for detailed scope requirements.