Cache County School District Financial Accounting and Payroll Software Contract Request 2026
Cache School DistrictSchool · Logan, UT- Due
- Feb 5, 2026
- Deadline passed
- Posted
- Jan 9, 2026
- Contract term
- 5 years
- Primary contact
- Scott Rigby
- (435) 792-7613
The 30-second brief
Cache County School District is processing a request for the award of a contract for Financial Accounting and Payroll Software to Tyler Technologies without a standard competitive procurement process. The procurement is justified based on significant transitional costs, as the current system is already hosted by Tyler Technologies. The estimated value of the 5-year contract is $228,704. A cost-benefit analysis indicates that transitioning to a new provider would cost approximately $817,403, compared to $228,704 for continuing with the current provider. The request includes implementation, conversion, and staff time estimates. Submissions and approvals must be finalized by the deadline of February 5, 2026.
Financial Accounting and Payroll Software, Scope of Work, Contract, Quote
Transitional costs, Cost-benefit analysis
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Summary
Cache County School District is processing a request for the award of a contract for Financial Accounting and Payroll Software to Tyler Technologies without a standard competitive procurement process.
The procurement is justified based on significant transitional costs, as the current system is already hosted by Tyler Technologies. The estimated value of the 5-year contract is $228,704. A cost-benefit analysis indicates that transitioning to a new provider would cost approximately $817,403, compared to $228,704 for continuing with the current provider. The request includes implementation, conversion, and staff time estimates. Submissions and approvals must be finalized by the deadline of February 5, 2026.
EVALUATION CRITERIA
Transitional costs, Cost-benefit analysis
REQUIRED DELIVERABLES
4- Financial Accounting and Payroll Software
- Scope of Work
- Contract
- Quote
REQUIRED ATTACHMENTS
3- Attachment A - Cost Benefit Analysis
- Vendor Quote
- Scope of Work
- Submit to
- Purchasing Department, 84 E 2400 N, North Logan, UT 84341
- Scope location
- North Logan, UT
- Reported agency
- Cache County School District
Questions about this QUOTE
How do I respond to this Quote from Cache School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department, 84 E 2400 N, North Logan, UT 84341. For questions, contact Scott Rigby.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including Cache School District in UT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Scott Rigby at (435) 792-7613. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Financial Accounting and Payroll Software, Scope of Work, Contract, Quote. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Transitional costs, Cost-benefit analysis" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Cache School District?
All active and historical solicitations from Cache School District are tracked and searchable. As a school agency, Cache School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - Cost Benefit Analysis, Vendor Quote, Scope of Work. Review the full document from Cache School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: North Logan, UT. Review the full solicitation for detailed scope requirements.