Butte-Silver Bow Payroll and Time Management Solution RFP 2026
Butte-Silver Bow (balance)County · Butte, MT- Due
- Mar 6, 2026
- Deadline passed
- Posted
- Feb 17, 2026
- Primary contact
- Karen Hassler
The 30-second brief
The City-County of Butte-Silver Bow is seeking proposals for a modern, reliable, and user-friendly Payroll and Time Management solution to support accurate time entry, approvals, overtime compliance, leave tracking, scheduling, payroll processing, and reporting. The solution should automate payroll and timekeeping workflows, offer employee and manager self-service, and integrate with their existing ERP system (Infinite Visions).
Payroll and Time Management solution, Including system functionality, Implementation plan, Support model, Pricing, Security, And compliance details.
Capacity and Capability (50%), Quality of the Proposal (30%), Demonstrated Experience with Mid-Sized Government Entities and Collective Bargaining Agreements (20%).
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Summary
The City-County of Butte-Silver Bow is seeking proposals for a modern, reliable, and user-friendly Payroll and Time Management solution to support accurate time entry, approvals, overtime compliance, leave tracking, scheduling, payroll processing, and reporting.
The solution should automate payroll and timekeeping workflows, offer employee and manager self-service, and integrate with their existing ERP system (Infinite Visions).
EVALUATION CRITERIA
Capacity and Capability (50%), Quality of the Proposal (30%), Demonstrated Experience with Mid-Sized Government Entities and Collective Bargaining Agreements (20%).
REQUIRED DELIVERABLES
7- Payroll and Time Management solution
- Including system functionality
- Implementation plan
- Support model
- Pricing
- Security
- Compliance details
REQUIRED ATTACHMENTS
9- Table of Contents
- Introductory Letter & Primary Contact
- Company Background / Qualifications
- Relevant Experience / References
- System Functionality
- Implementation Plan & Support Model
- Pricing & Fee Structure
- Security / Compliance / Disaster Recovery
- Required Attachments / Forms
- Submit to
- Butte-Silver Bow Clerk and Recorder's Office, 155 West Granite Street, Room 208, Butte, MT 59701
- Reported agency
- Butte-Silver Bow
Questions about this RFP
How do I respond to this RFP from Butte-Silver Bow (balance)?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Butte-Silver Bow Clerk and Recorder's Office, 155 West Granite Street, Room 208, Butte, MT 59701. For questions, contact Karen Hassler.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Butte-Silver Bow (balance) in MT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Karen Hassler. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Payroll and Time Management solution, Including system functionality, Implementation plan, Support model, Pricing, Security, And compliance details.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Capacity and Capability (50%), Quality of the Proposal (30%), Demonstrated Experience with Mid-Sized Government Entities and Collective Bargaining Agreements (20%)." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Butte-Silver Bow (balance)?
All active and historical solicitations from Butte-Silver Bow (balance) are tracked and searchable. As a county agency, Butte-Silver Bow (balance) regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Table of Contents, Introductory Letter & Primary Contact, Company Background / Qualifications, Relevant Experience / References, System Functionality, Implementation Plan & Support Model, Pricing & Fe. Review the full document from Butte-Silver Bow (balance) for the complete list.