Brazosport College - Payroll and Human Resources Information System (HRIS) - RFP 2026.06 (2026)
Brazosport CollegeHigher Ed · Lake Jackson, TX- Due
- Oct 27, 2026
- Deadline passed
- Posted
- Oct 6, 2026
- Contract term
- 1 year
- Primary contact
- Cara Green
- (979) 230-3214
The 30-second brief
Brazosport College is seeking proposals from qualified and experienced respondents to provide a comprehensive, integrated Payroll and Human Resources Information System (HRIS). The selected solution will serve as a centralized platform for payroll, benefits administration, recruitment, onboarding, time and attendance, performance management, training, reporting, and employee/manager self-service capabilities. The proposed system must support integration with the College's existing systems, including Empower Financials, and applicable State of Texas reporting and compliance requirements such as TRS, ERS, ORP, and TX-RAMP. Proposals are due by October 27, 2026, at 2:00 PM CT, with questions due by October 15, 2026. The initial contract term is one year with options for annual renewal.
Comprehensive integrated Payroll and Human Resources Information System (HRIS) including core HR, Payroll, Benefits administration, Recruitment and applicant tracking, Employee onboarding, Time, Attendance and leave management, Performance management, Learning and training management, Reporting, Analytics and dashboards, Federal Work Study and grant-funded employment, Integrations and data exchange, And security, Privacy, And compliance.
Price/Fee Proposal and Total Cost of Ownership (25%), System functionality and ability to meet Brazosport College Requirements (25%), Integration, Data Migration, and Implementation Approach (15%), Data Security, Compliance, and Technical Requirements (10%), Vendor Experience, Qualifications, References, and Past Performance (10%), Reporting, Analytics, User Experience, and Accessibility (10%), Ongoing Support, Training, Maintenance, and Service (5%)
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Summary
Brazosport College is seeking proposals from qualified and experienced respondents to provide a comprehensive, integrated Payroll and Human Resources Information System (HRIS).
The selected solution will serve as a centralized platform for payroll, benefits administration, recruitment, onboarding, time and attendance, performance management, training, reporting, and employee/manager self-service capabilities. The proposed system must support integration with the College's existing systems, including Empower Financials, and applicable State of Texas reporting and compliance requirements such as TRS, ERS, ORP, and TX-RAMP. Proposals are due by October 27, 2026, at 2:00 PM CT, with questions due by October 15, 2026. The initial contract term is one year with options for annual renewal.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Comprehensive integrated Payroll and Human Resources Information System (HRIS) including core HR, Payroll, Benefits administration, Recruitment and applicant tracking, Employee onboarding, Time, Attendance and leave management, Performance management, Learning and training management, Reporting, Analytics and dashboards, Federal Work Study and grant-funded employment, Integrations and data exchange, And security, Privacy, And compliance.
REQUIRED ATTACHMENTS
4- Technical Proposal
- Proposed Pricing Form
- W-9
- Signed Conflict of Interest (CIQ)
- Submit to
- https://brazosport.ionwave.net/PublicDetail.aspx?bidID=56&SourceType=1
- Scope location
- Lake Jackson, TX
Questions about this RFP
How do I respond to this RFP from Brazosport College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://brazosport.ionwave.net/PublicDetail.aspx?bidID=56&SourceType=1. For questions, contact Cara Green.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Brazosport College in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cara Green at (979) 230-3214. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Comprehensive integrated Payroll and Human Resources Information System (HRIS) including core HR, Payroll, Benefits administration, Recruitment and applicant tracking, Employee onboarding, Time, Attendance and leave management, Performance management, Learning and training management, Reporting, Ana. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price/Fee Proposal and Total Cost of Ownership (25%), System functionality and ability to meet Brazosport College Requirements (25%), Integration, Data Migration, and Implementation Approach (15%), Da..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Brazosport College?
All active and historical solicitations from Brazosport College are tracked and searchable. As a higher ed agency, Brazosport College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Technical Proposal, Proposed Pricing Form, W-9, Signed Conflict of Interest (CIQ). Review the full document from Brazosport College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lake Jackson, TX. Review the full solicitation for detailed scope requirements.