Borough of South Plainfield Request for Proposal & Qualifications for 2026 Municipal Professional Services
Borough of South PlainfieldCity · South Plainfield, NJ- Due
- Dec 4, 2025
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Amy Antonides
- (908) 226-7602
The 30-second brief
The Borough of South Plainfield is soliciting proposals and qualifications for various municipal professional services for the 2026 calendar year. The procurement covers 33 distinct roles including Municipal Appraisal Services, Auditor, Engineering (Borough, Planning, Zoning, Environmental), Insurance Brokerage/Risk Management, and extensive Legal Counsel categories (Bond, Redevelopment, Labor, Tax Appeal, Prosecutor, Public Defender). The scope also includes Professional Planners and 'Conflict' services for engineering and legal needs on an as-needed basis. Applicants must meet minimum qualifications, provide a fee proposal, five references, and mandatory New Jersey compliance documents such as the Business Registration Certificate and Affirmative Action evidence. The contract term runs from January 1, 2026, to December 31, 2026. Proposals must be submitted to the Borough Clerk by the strict deadline of 9 a.m. on December 4, 2025.
Proposed contract, Fee proposal, Five references, NJ Business Registration Certificate, Affirmative Action Document, Certificate of Employee Information Report, Non-Collusion Affidavit, Disclosure of Ownership Form, Professional Service Entity Information Form, ELEC Disclosure, Vendor Document Retention Acknowledgement, Disclosure of Investment Activities in Iran
Experience and reputation, Knowledge of subject matter, Knowledge of the Borough, Availability for meetings, Compensation proposal, Compliance with minimum qualifications
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Summary
The Borough of South Plainfield is soliciting proposals and qualifications for various municipal professional services for the 2026 calendar year.
The procurement covers 33 distinct roles including Municipal Appraisal Services, Auditor, Engineering (Borough, Planning, Zoning, Environmental), Insurance Brokerage/Risk Management, and extensive Legal Counsel categories (Bond, Redevelopment, Labor, Tax Appeal, Prosecutor, Public Defender). The scope also includes Professional Planners and 'Conflict' services for engineering and legal needs on an as-needed basis. Applicants must meet minimum qualifications, provide a fee proposal, five references, and mandatory New Jersey compliance documents such as the Business Registration Certificate and Affirmative Action evidence. The contract term runs from January 1, 2026, to December 31, 2026. Proposals must be submitted to the Borough Clerk by the strict deadline of 9 a.m. on December 4, 2025.
EVALUATION CRITERIA
6- Experience and reputation
- Knowledge of subject matter
- Knowledge of the Borough
- Availability for meetings
- Compensation proposal
- Compliance with minimum qualifications
REQUIRED DELIVERABLES
12- Proposed contract
- Fee proposal
- Five references
- NJ Business Registration Certificate
- Affirmative Action Document
- Certificate of Employee Information Report
- Non-Collusion Affidavit
- Disclosure of Ownership Form
- Professional Service Entity Information Form
- ELEC Disclosure
- Vendor Document Retention Acknowledgement
- Disclosure of Investment Activities in Iran
REQUIRED ATTACHMENTS
9- Proposal Form
- Non-Collusion Affidavit
- Disclosure of Ownership Form
- Professional Service Entity Information Form
- Business Registration Certificate
- Affirmative Action Evidence
- ELEC Disclosure
- Vendor Document Retention Acknowledgement
- Disclosure of Investment Activities in Iran
REQUIRED STAFFING
8- Submit to
- Amy Antonides, Borough Clerk, Borough of South Plainfield, 2480 Plainfield Avenue, South Plainfield, NJ 07080
- Scope location
- South Plainfield, NJ
Questions about this RFP
How do I respond to this RFP from Borough of South Plainfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 4, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Amy Antonides, Borough Clerk, Borough of South Plainfield, 2480 Plainfield Avenue, South Plainfield, NJ 07080. For questions, contact Amy Antonides.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Borough of South Plainfield in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amy Antonides at (908) 226-7602. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Municipal Auditor, Municipal Engineer, Municipal Attorney, Bond Counsel, Tax Appeal Attorney, Municipal Prosecutor, Public Defender, Professional Planner. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposed contract, Fee proposal, Five references, NJ Business Registration Certificate, Affirmative Action Document, Certificate of Employee Information Report, Non-Collusion Affidavit, Disclosure of Ownership Form, Professional Service Entity Information Form, ELEC Disclosure, Vendor Document Reten. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and reputation, Knowledge of subject matter, Knowledge of the Borough, Availability for meetings, Compensation proposal, Compliance with minimum qualifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Borough of South Plainfield?
All active and historical solicitations from Borough of South Plainfield are tracked and searchable. As a city agency, Borough of South Plainfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Non-Collusion Affidavit, Disclosure of Ownership Form, Professional Service Entity Information Form, Business Registration Certificate, Affirmative Action Evidence, ELEC Disclosure, Ven. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Borough of South Plainfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: South Plainfield, NJ. Review the full solicitation for detailed scope requirements.