Beaufort County EMS Billing Outsource RFP 2026
Beaufort County Mosquito ControlSpecial District · Beaufort, SC- Due
- Apr 28, 2026
- Deadline passed
- Posted
- Mar 20, 2026
- Contract term
- 1 year
- Primary contact
- Marci Taylor
- (843) 255-5368
The 30-second brief
Beaufort County, SC is soliciting proposals for Emergency Medical Services (EMS) billing services. The selected contractor will be responsible for processing patient billing and SC Debt Setoff collections for an annual call volume between 20,000 and 24,000. Requirements include a complete hardware refresh of ruggedized mobile computing hardware and peripherals within the first year, as well as payment of monthly fees for ESO Solutions software modules (EHR, Scheduling, Analytics, etc.). The contract term is one year with four one-year renewal options. Proposals are due by April 28, 2026, at the Beaufort submission location. A notice of interest is due by April 14, 2026.
Patient billing, SC Debt Setoff collection, Hardware refresh, ESO Solutions software module fees
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Summary
Beaufort County, SC is soliciting proposals for Emergency Medical Services (EMS) billing services.
The selected contractor will be responsible for processing patient billing and SC Debt Setoff collections for an annual call volume between 20,000 and 24,000. Requirements include a complete hardware refresh of ruggedized mobile computing hardware and peripherals within the first year, as well as payment of monthly fees for ESO Solutions software modules (EHR, Scheduling, Analytics, etc.). The contract term is one year with four one-year renewal options. Proposals are due by April 28, 2026, at the Beaufort submission location. A notice of interest is due by April 14, 2026.
REQUIRED DELIVERABLES
4- Patient billing
- SC Debt Setoff collection
- Hardware refresh
- ESO Solutions software module fees
REQUIRED ATTACHMENTS
Appendix A
- Submit to
- 102 Industrial Village Rd, Building 2, Beaufort, SC, 29902
- Scope location
- Beaufort, SC
- Reported agency
- Beaufort County, SC
Questions about this RFP
How do I respond to this RFP from Beaufort County Mosquito Control?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 102 Industrial Village Rd, Building 2, Beaufort, SC, 29902. For questions, contact Marci Taylor.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Beaufort County Mosquito Control in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Marci Taylor at (843) 255-5368. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Patient billing, SC Debt Setoff collection, Hardware refresh, ESO Solutions software module fees. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Beaufort County Mosquito Control?
All active and historical solicitations from Beaufort County Mosquito Control are tracked and searchable. As a special district agency, Beaufort County Mosquito Control regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A. Review the full document from Beaufort County Mosquito Control for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Beaufort, SC. Review the full solicitation for detailed scope requirements.
