Barry County Household Hazardous Waste Collection and Processing Provider RFP 2026-2028
Barry CountyCounty · Hastings, MI- Due
- Mar 9, 2026
- Deadline passed
- Posted
- Feb 20, 2026
- Contract term
- 3 years
- Primary contact
- Rachel Frantz
- (269) 408-4099
The 30-second brief
The Barry County Materials Management Planning Committee (BCMMPC) is soliciting proposals for a Household Hazardous Waste (HHW) collection and processing provider to operate one single-day event per year for a three-year term (2026, 2027, and 2028). The contractor will be responsible for on-site activities including receipt, segregation, packaging, loading, transportation, and final disposal or recycling of hazardous materials such as aerosols, propane cylinders, pesticides, flammables, and mercury. Events are typically scheduled for May or September/October at the Barry County Expo Center (Fairgrounds). Bidders must provide a detailed cost proposal per pound or per item, a contingency plan, and proof of insurance including $2,000,000 in general liability. Proposals are due by March 9, 2026.
Detailed description of on-site activities, List of qualified staff, Equipment list, Contingency plans, List of acceptable/unacceptable materials, Recycling list, Cost proposal, Signed signature page
Best serves the interests of the BCMMPC, not necessarily low bidder
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Summary
The Barry County Materials Management Planning Committee (BCMMPC) is soliciting proposals for a Household Hazardous Waste (HHW) collection and processing provider to operate one single-day event per year for a three-year term (2026, 2027, and 2028).
The contractor will be responsible for on-site activities including receipt, segregation, packaging, loading, transportation, and final disposal or recycling of hazardous materials such as aerosols, propane cylinders, pesticides, flammables, and mercury. Events are typically scheduled for May or September/October at the Barry County Expo Center (Fairgrounds). Bidders must provide a detailed cost proposal per pound or per item, a contingency plan, and proof of insurance including $2,000,000 in general liability. Proposals are due by March 9, 2026.
EVALUATION CRITERIA
Best serves the interests of the BCMMPC, not necessarily low bidder
REQUIRED DELIVERABLES
8- Detailed description of on-site activities
- List of qualified staff
- Equipment list
- Contingency plans
- List of acceptable/unacceptable materials
- Recycling list
- Cost proposal
- Signed signature page
REQUIRED ATTACHMENTS
4- Exhibit A: Scope of Services
- Exhibit B: Cost Proposal
- Attachment 1: Signature Page
- Attachment 2: Checklist
- Submit to
- 1611 S. Hanover Street, Suite 105, Hastings, MI 49058
- Scope location
- Hastings, MI
- Reported agency
- Barry County Solid Waste Oversight Committee
Questions about this RFP
How do I respond to this RFP from Barry County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1611 S. Hanover Street, Suite 105, Hastings, MI 49058. For questions, contact Rachel Frantz.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Barry County in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rachel Frantz at (269) 408-4099. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Detailed description of on-site activities, List of qualified staff, Equipment list, Contingency plans, List of acceptable/unacceptable materials, Recycling list, Cost proposal, Signed signature page. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best serves the interests of the BCMMPC, not necessarily low bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Barry County?
All active and historical solicitations from Barry County are tracked and searchable. As a county agency, Barry County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A: Scope of Services, Exhibit B: Cost Proposal, Attachment 1: Signature Page, Attachment 2: Checklist. Review the full document from Barry County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hastings, MI. Review the full solicitation for detailed scope requirements.