Barrington CUSD 220 Photography Services RFP 2025
Barrington CUSD 220School · Barrington, IL- Due
- Nov 4, 2025
- Deadline passed
- Posted
- Oct 21, 2025
- Contract term
- 3 years
- Primary contact
- Sarah Lager
- (847) 381-6300
The 30-second brief
Barrington Community Unit School District 220 (CUSD 220) is seeking proposals from qualified contractors to establish a district-wide contract for photography services for the 2026-2027, 2027-2028, and 2028-2029 school years. The scope of work encompasses individual student portraits, graduate portraits, group pictures, athletic team/individual sports photography, club photos, school events, dances, and staff portraits across elementary, middle, and high school campuses. Requirements include digital image delivery compatible with Infinite Campus SIS (175x263 resolution), online payment platforms, and specific service prints. The contract includes a 2% administrative fee for the 'Illinois Together' purchasing cooperative. Proposals are due by November 4, 2025, with a question deadline of October 27, 2025.
Individual portraits, Sports photography, Yearbook images, Graduation photos, Staff portraits, Digital files for Infinite Campus, Class composites
Ability to fulfil the contract, rebate/incentive proposal, experience, package pricing and ordering experience, required documents
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Summary
Barrington Community Unit School District 220 (CUSD 220) is seeking proposals from qualified contractors to establish a district-wide contract for photography services for the 2026-2027, 2027-2028, and 2028-2029 school years.
The scope of work encompasses individual student portraits, graduate portraits, group pictures, athletic team/individual sports photography, club photos, school events, dances, and staff portraits across elementary, middle, and high school campuses. Requirements include digital image delivery compatible with Infinite Campus SIS (175x263 resolution), online payment platforms, and specific service prints. The contract includes a 2% administrative fee for the 'Illinois Together' purchasing cooperative. Proposals are due by November 4, 2025, with a question deadline of October 27, 2025.
EVALUATION CRITERIA
5- Ability to fulfil the contract
- Rebate/incentive proposal
- Experience
- Package pricing and ordering experience
- Required documents
REQUIRED DELIVERABLES
7- Individual portraits
- Sports photography
- Yearbook images
- Graduation photos
- Staff portraits
- Digital files for Infinite Campus
- Class composites
REQUIRED ATTACHMENTS
7- Proposal Form
- Certificate of Eligibility to Contract
- Certificate of Compliance with a Drug-Free Workplace Act
- Certificate of Non-Discrimination
- Certificate Regarding Sexual Harassment Policy
- Insurance Certificates
- Financial Statements
REQUIRED STAFFING
4- Submit to
- 515 W. Main St., Barrington, IL 60010
- Scope location
- Barrington, IL
- Reported agency
- Barrington Community Unit School District 220
Questions about this RFP
How do I respond to this RFP from Barrington CUSD 220?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 515 W. Main St., Barrington, IL 60010. For questions, contact Sarah Lager.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Barrington CUSD 220 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sarah Lager at (847) 381-6300. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Site manager, account lead, photographers, support personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Individual portraits, Sports photography, Yearbook images, Graduation photos, Staff portraits, Digital files for Infinite Campus, Class composites. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to fulfil the contract, rebate/incentive proposal, experience, package pricing and ordering experience, required documents" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Barrington CUSD 220?
All active and historical solicitations from Barrington CUSD 220 are tracked and searchable. As a school agency, Barrington CUSD 220 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Certificate of Eligibility to Contract, Certificate of Compliance with a Drug-Free Workplace Act, Certificate of Non-Discrimination, Certificate Regarding Sexual Harassment Policy, Insu. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Barrington CUSD 220 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Barrington, IL. Review the full solicitation for detailed scope requirements.