Barrington CUSD 220 Yearbook Services Invitation to Bid 2025
Barrington CUSD 220School · Barrington, IL- Due
- Nov 4, 2025
- Deadline passed
- Posted
- Oct 21, 2025
- Contract term
- 3 years
- Primary contact
- Sarah Lager
- (847) 381-6300
The 30-second brief
Barrington Community Unit School District 220 (Barrington CUSD 220) is soliciting sealed bids for comprehensive yearbook services for the 2026-2027, 2027-2028, and 2028-2029 school years. The scope includes providing web-based creation software with graphic design and photo editing tools, training for staff and students, printing, binding, and delivery of yearbooks for Barrington High School and two middle schools (Station Campus and Prairie Campus). The contract also serves as a cooperative procurement vehicle through 'Illinois Together,' allowing other public and private educational entities to piggyback on the awarded pricing. Bidders must provide pricing for two trim size options (8.5"x11" and 9"x12") and various add-on options like name imprinting and current events inserts. Sealed bids are due by November 4, 2025, at 2:00 p.m. local time.
Web-based software, Training, Printed yearbooks, Delivery, Marketing materials, Sales reports
Price, financial responsibility, experience, resumes of key personnel, litigation history, management expertise, reputation, approach plan
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Summary
Barrington Community Unit School District 220 (Barrington CUSD 220) is soliciting sealed bids for comprehensive yearbook services for the 2026-2027, 2027-2028, and 2028-2029 school years.
The scope includes providing web-based creation software with graphic design and photo editing tools, training for staff and students, printing, binding, and delivery of yearbooks for Barrington High School and two middle schools (Station Campus and Prairie Campus). The contract also serves as a cooperative procurement vehicle through 'Illinois Together,' allowing other public and private educational entities to piggyback on the awarded pricing. Bidders must provide pricing for two trim size options (8.5"x11" and 9"x12") and various add-on options like name imprinting and current events inserts. Sealed bids are due by November 4, 2025, at 2:00 p.m. local time.
EVALUATION CRITERIA
8- Price
- Financial responsibility
- Experience
- Resumes of key personnel
- Litigation history
- Management expertise
- Reputation
- Approach plan
REQUIRED DELIVERABLES
6- Web-based software
- Training
- Printed yearbooks
- Delivery
- Marketing materials
- Sales reports
REQUIRED ATTACHMENTS
8- Bid Form
- Certificate of Eligibility to Contract
- Certificate of Compliance with a Drug-Free Workplace Act
- Certificate of Non-Discrimination
- Certificate Regarding Sexual Harassment Policy
- Insurance Certificates
- Financial Statements
- References
- Submit to
- 515 W. Main St., Barrington, IL 60010
- Scope location
- Barrington, IL
- Reported agency
- Barrington Community Unit School District 220
Questions about this ITB
How do I respond to this ITB from Barrington CUSD 220?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 515 W. Main St., Barrington, IL 60010. For questions, contact Sarah Lager.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including Barrington CUSD 220 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sarah Lager at (847) 381-6300. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Web-based software, Training, Printed yearbooks, Delivery, Marketing materials, Sales reports. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, financial responsibility, experience, resumes of key personnel, litigation history, management expertise, reputation, approach plan" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Barrington CUSD 220?
All active and historical solicitations from Barrington CUSD 220 are tracked and searchable. As a school agency, Barrington CUSD 220 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Certificate of Eligibility to Contract, Certificate of Compliance with a Drug-Free Workplace Act, Certificate of Non-Discrimination, Certificate Regarding Sexual Harassment Policy, Insurance. Review the full document from Barrington CUSD 220 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Barrington, IL. Review the full solicitation for detailed scope requirements.