Athens Area Schools - Wireless Controllers, UPS and Maintenance - RFP 2027
Athens Area SchoolsSchool · East Leroy, MI- Due
- Nov 24, 2026
- 21 days left
- Posted
- Oct 27, 2026
- Primary contact
- Shawn Rhoades
- (269) 789-2441
The 30-second brief
Athens Area Schools in Athens, MI is requesting proposals for E-Rate Category 2 services including internal connections and basic maintenance for wireless controllers and uninterruptible power supply (UPS) units. Specifically requested items include approximately 1 Ruckus Virtual Smart Zone or equivalent wireless controller with necessary software and licenses, basic maintenance for wireless controllers, approximately 2 APC SMT2200RM2UC or equivalent UPS units with battery backup and necessary software, and basic maintenance for UPS units. All quotes must be submitted by email clearly marked "E-rate bid" by November 24, 2026. Implementation is contingent upon E-rate funding approval by the SLD, enrollments, and existing budgetary requirements. Bidders must have an E-rate SPIN, a 2027 Service Provider Annual Certification Form 473 on file with USAC by September 1, 2027, and active SAM.gov registration.
1 Ruckus Virtual Smart Zone or equivalent wireless controller and necessary software and licenses; basic maintenance for wireless controller; 2 APC SMT2200RM2UC or equivalent UPS / battery backup and necessary software and licenses; basic maintenance for UPS
Prices/charges, Prior experience, Understanding of needs, Personnel qualifications, Completeness of response and adherence to bid specifications, Capability of the bidder to successfully complete the installation/service within the required timeframe
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Summary
Athens Area Schools in Athens, MI is requesting proposals for E-Rate Category 2 services including internal connections and basic maintenance for wireless controllers and uninterruptible power supply (UPS) units.
Specifically requested items include approximately 1 Ruckus Virtual Smart Zone or equivalent wireless controller with necessary software and licenses, basic maintenance for wireless controllers, approximately 2 APC SMT2200RM2UC or equivalent UPS units with battery backup and necessary software, and basic maintenance for UPS units. All quotes must be submitted by email clearly marked "E-rate bid" by November 24, 2026. Implementation is contingent upon E-rate funding approval by the SLD, enrollments, and existing budgetary requirements. Bidders must have an E-rate SPIN, a 2027 Service Provider Annual Certification Form 473 on file with USAC by September 1, 2027, and active SAM.gov registration.
EVALUATION CRITERIA
Prices/charges, Prior experience, Understanding of needs, Personnel qualifications, Completeness of response and adherence to bid specifications, Capability of the bidder to successfully complete the installation/service within the required timeframe
REQUIRED DELIVERABLES
4- 1 Ruckus Virtual Smart Zone or equivalent wireless controller and necessary software and licenses
- Basic maintenance for wireless controller
- 2 APC SMT2200RM2UC or equivalent UPS / battery backup and necessary software and licenses
- Basic maintenance for UPS
REQUIRED ATTACHMENTS
2027 Service Provider Annual Certification Form 473, E-rate SPIN
- Submit to
- [email protected], [email protected], [email protected]
- Scope location
- Athens, MI
Questions about this RFP
How do I respond to this RFP from Athens Area Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected], [email protected], [email protected]. For questions, contact Shawn Rhoades.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Athens Area Schools in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shawn Rhoades at (269) 789-2441. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 1 Ruckus Virtual Smart Zone or equivalent wireless controller and necessary software and licenses; basic maintenance for wireless controller; 2 APC SMT2200RM2UC or equivalent UPS / battery backup and necessary software and licenses; basic maintenance for UPS. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Prices/charges, Prior experience, Understanding of needs, Personnel qualifications, Completeness of response and adherence to bid specifications, Capability of the bidder to successfully complete the..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Athens Area Schools?
All active and historical solicitations from Athens Area Schools are tracked and searchable. As a school agency, Athens Area Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 24, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: 2027 Service Provider Annual Certification Form 473, E-rate SPIN. Review the full document from Athens Area Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Athens, MI. Review the full solicitation for detailed scope requirements.