Apple Valley Foothill County Water District Bookkeeping & Accounting Services RFP 2026
Apple Valley Foothill County Water DistUtility District · Apple Valley, CA- Due
- Sep 25, 2026
- Deadline passed
- Posted
- Aug 24, 2026
- Primary contact
- Daniel B. Smith
- (760) 247-1101
The 30-second brief
The Apple Valley Foothill County Water District is seeking proposals from qualified bookkeeping firms or certified public accountants (CPAs) to manage routine accounting workflows and public fund ledger compliance. The selected contractor will manage a low-volume ledger environment for 260 active residential accounts using Ampstun utility billing software and QuickBooks Online (QBO). Key responsibilities include monthly batch journal entries, revenue mapping, collection reconciliations, and the delivery of a 5-part monthly board reporting package (Executive Summary, Budget vs. Actual, Ampstun Reconciliation, AP Register, and AR Aging). The contractor must adhere to strict internal controls, California Records Retention (GC § 34090), and Public Records Act (PRA) compliance. Proposals are due by 4:00 PM PST on September 25, 2026.
Executive Summary & Cash Positions, Budget vs. Actual Operating Report, Ampstun Utility Billings Reconciliation, Accounts Payable & Disbursement Register, Aging Accounts Receivable Summary
Firm qualifications, public agency experience, QuickBooks certifications, fee structure
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Summary
The Apple Valley Foothill County Water District is seeking proposals from qualified bookkeeping firms or certified public accountants (CPAs) to manage routine accounting workflows and public fund ledger compliance.
The selected contractor will manage a low-volume ledger environment for 260 active residential accounts using Ampstun utility billing software and QuickBooks Online (QBO). Key responsibilities include monthly batch journal entries, revenue mapping, collection reconciliations, and the delivery of a 5-part monthly board reporting package (Executive Summary, Budget vs. Actual, Ampstun Reconciliation, AP Register, and AR Aging). The contractor must adhere to strict internal controls, California Records Retention (GC § 34090), and Public Records Act (PRA) compliance. Proposals are due by 4:00 PM PST on September 25, 2026.
EVALUATION CRITERIA
4- Firm qualifications
- Public agency experience
- QuickBooks certifications
- Fee structure
REQUIRED DELIVERABLES
Executive Summary & Cash Positions, Budget vs. Actual Operating Report, Ampstun Utility Billings Reconciliation, Accounts Payable & Disbursement Register, Aging Accounts Receivable Summary
REQUIRED ATTACHMENTS
3- Bid Submission Form
- Cover Letter
- W-9 (for vendor onboarding process)
REQUIRED STAFFING
Out-of-Scope Special Advisory
- Submit to
- [email protected]
- Scope location
- Apple Valley, CA
- Reported agency
- Apple Valley Foothill County Water District
Questions about this RFP
How do I respond to this RFP from Apple Valley Foothill County Water Dist?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Daniel B. Smith.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Apple Valley Foothill County Water Dist in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Daniel B. Smith at (760) 247-1101. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Out-of-Scope Special Advisory. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Executive Summary & Cash Positions, Budget vs. Actual Operating Report, Ampstun Utility Billings Reconciliation, Accounts Payable & Disbursement Register, Aging Accounts Receivable Summary. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm qualifications, public agency experience, QuickBooks certifications, fee structure" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Apple Valley Foothill County Water Dist?
All active and historical solicitations from Apple Valley Foothill County Water Dist are tracked and searchable. As a utility district agency, Apple Valley Foothill County Water Dist regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Submission Form, Cover Letter, W-9 (for vendor onboarding process). Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Apple Valley Foothill County Water Dist for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Apple Valley, CA. Review the full solicitation for detailed scope requirements.