Allegan County Fitness Center Equipment Replacement Services RFP #1605-26 - 2026
Allegan CountyCounty · Allegan, MI- Due
- Sep 2, 2026
- Deadline passed
- Posted
- Aug 17, 2026
- Primary contact
- Kristin VanAtter
- (269) 673-0240
The 30-second brief
Allegan County is soliciting proposals for Fitness Center Equipment Replacement Services under RFP #1605-26. The contractor will procure five new pieces of commercially durable equipment: three True Fitness Gravity treadmills, one Concept 2 Model D PM5 rower, and one Hudson Steel Southampton functional trainer. The scope also includes the removal and disposal of two Cybex 525T treadmills and one Life Fitness 95T treadmill, as well as the relocation and reinstallation of a True TC400 treadmill and a Concept 2 rower between the Human Services Building and the Sheriff's Office/Corrections Center. Proposals are due by September 2, 2026, at 3:00 PM. A question deadline is set for August 25, 2026. Contractors must provide light commercial warranties and meet specific insurance requirements, including $1,000,000 in general liability coverage.
Cost Proposal, Equipment descriptions and specifications, Warranty details, Preventative maintenance plan, Signed agreement
Cost, Contractor experience, Equipment quality/specifications, Maintenance and repair capabilities, Presentation/Demonstration (if requested)
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Summary
Allegan County is soliciting proposals for Fitness Center Equipment Replacement Services under RFP #1605-26.
The contractor will procure five new pieces of commercially durable equipment: three True Fitness Gravity treadmills, one Concept 2 Model D PM5 rower, and one Hudson Steel Southampton functional trainer. The scope also includes the removal and disposal of two Cybex 525T treadmills and one Life Fitness 95T treadmill, as well as the relocation and reinstallation of a True TC400 treadmill and a Concept 2 rower between the Human Services Building and the Sheriff's Office/Corrections Center. Proposals are due by September 2, 2026, at 3:00 PM. A question deadline is set for August 25, 2026. Contractors must provide light commercial warranties and meet specific insurance requirements, including $1,000,000 in general liability coverage.
EVALUATION CRITERIA
5- Cost
- Contractor experience
- Equipment quality/specifications
- Maintenance and repair capabilities
- Presentation/Demonstration (if requested)
REQUIRED DELIVERABLES
5- Cost Proposal
- Equipment descriptions and specifications
- Warranty details
- Preventative maintenance plan
- Signed agreement
REQUIRED ATTACHMENTS
5- Attachment A – Scope of Work
- Attachment B – Cost Proposal
- Fitness Center Equipment Replacement Services Agreement
- RFP Supplement A – Instructions to Contractors
- RFP Supplement B – Proposal Requirements
- Submit to
- Allegan County Services Building, 3283 122nd Ave, Allegan, MI 49010
- Scope location
- Allegan, MI
Questions about this RFP
How do I respond to this RFP from Allegan County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Allegan County Services Building, 3283 122nd Ave, Allegan, MI 49010. For questions, contact Kristin VanAtter.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Allegan County in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kristin VanAtter at (269) 673-0240. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cost Proposal, Equipment descriptions and specifications, Warranty details, Preventative maintenance plan, Signed agreement. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, Contractor experience, Equipment quality/specifications, Maintenance and repair capabilities, Presentation/Demonstration (if requested)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Allegan County?
All active and historical solicitations from Allegan County are tracked and searchable. As a county agency, Allegan County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A – Scope of Work, Attachment B – Cost Proposal, Fitness Center Equipment Replacement Services Agreement, RFP Supplement A – Instructions to Contractors, RFP Supplement B – Proposal Require. Review the full document from Allegan County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Allegan, MI. Review the full solicitation for detailed scope requirements.