Allegan County Central Dispatch HVAC Systems Replacement RFP #1130-26B
Allegan CountyCounty · Allegan, MI- Due
- Sep 18, 2026
- Deadline passed
- Posted
- Aug 24, 2026
- Primary contact
- Kate Ensfield
The 30-second brief
Allegan County is soliciting proposals for the replacement of two aging HVAC systems at the Central Dispatch Building located at 3271 122nd Ave, Allegan, MI. The scope includes the replacement of major components, including refrigerant lines, for systems comprised of CU-7 & 8 connected to A/C-2 & 3, which provide cooling to Conference Room #117. Contractors are responsible for procuring equipment, coordinating control disconnection/reconnection with Grand Valley Automation (GVA), installation, and system start-up testing. A mandatory pre-bid meeting/site visit must be scheduled by September 2, 2026, and completed by September 9, 2026. Proposals are due by 3:00 PM on September 18, 2026. Performance and payment bonds are required if the contract award exceeds $50,000.
Cost Proposal, Signed Agreement, Spec Sheets for Equipment, References
Cost, Company Experience, Equipment Specifications
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Summary
Allegan County is soliciting proposals for the replacement of two aging HVAC systems at the Central Dispatch Building located at 3271 122nd Ave, Allegan, MI. The scope includes the replacement of major components, including refrigerant lines, for systems comprised of CU-7 & 8 connected to A/C-2 & 3, which provide cooling to Conference Room #117.
Contractors are responsible for procuring equipment, coordinating control disconnection/reconnection with Grand Valley Automation (GVA), installation, and system start-up testing. A mandatory pre-bid meeting/site visit must be scheduled by September 2, 2026, and completed by September 9, 2026. Proposals are due by 3:00 PM on September 18, 2026. Performance and payment bonds are required if the contract award exceeds $50,000.
EVALUATION CRITERIA
3- Cost
- Company Experience
- Equipment Specifications
REQUIRED DELIVERABLES
4- Cost Proposal
- Signed Agreement
- Spec Sheets for Equipment
- References
REQUIRED ATTACHMENTS
5- Attachment A - Scope of Work
- Attachment B - Cost Proposal
- RFP Supplement A - Instructions to Contractors
- RFP Supplement B - Proposal Requirements
- RFP Supplement C - Existing System Specifications
- Submit to
- Allegan, MI
- Scope location
- Allegan, MI
Questions about this RFP
How do I respond to this RFP from Allegan County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Allegan, MI. For questions, contact Kate Ensfield.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Allegan County in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kate Ensfield. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cost Proposal, Signed Agreement, Spec Sheets for Equipment, References. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, Company Experience, Equipment Specifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Allegan County?
All active and historical solicitations from Allegan County are tracked and searchable. As a county agency, Allegan County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - Scope of Work, Attachment B - Cost Proposal, RFP Supplement A - Instructions to Contractors, RFP Supplement B - Proposal Requirements, RFP Supplement C - Existing System Specifications. Review the full document from Allegan County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Allegan, MI. Review the full solicitation for detailed scope requirements.