Ada County Highway District FY27 ACHD Commuteride Light Duty Vehicle Maintenance (LDVM) and Repairs Re-Bid - CR227-05 (2026)
Ada County Highway DistrictSpecial District · Boise, ID- Due
- Nov 18, 2026
- 6 days left
- Posted
- Nov 3, 2026
- Contract term
- 1 year
- Primary contact
- Grant Pelly
- (208) 871-7665
The 30-second brief
The Ada County Highway District (ACHD) seeks competitive Requests for Proposals (RFP) for preventive maintenance, comprehensive vehicle safety inspections, mechanical and electrical repairs, and vehicle transportation services for the ACHD Commuteride vanpool fleet under solicitation CR227-05. The estimated fleet comprises approximately 112 passenger vans including Ford Transit T-150, T-350, and Honda Odyssey models averaging 18,000 miles annually. Services include routine scheduled maintenance every 6,000 miles, oil and filter replacement, brake service, tire rotation and replacement, transmission and fluid checks, battery checks, safety inspections, vehicle pickup and return transport across designated service locations, and extra repair work. Submissions are due by November 18, 2026, at 3:00 pm via the ACHD eProcurement Portal. A mandatory pre-submission proposal meeting and site walkthrough is scheduled for November 10, 2026, at 1:00 pm at ACHD Headquarters, 5800 North Meeker Avenue, Boise, Idaho 83713. Question deadline is November 12, 2026. Bid security of 10% is required if specified in the vendor questionnaire.
Proposal Cost (5%), Firm History, Experience, and References (25%), Firm Qualifications and Key Personnel (35%), Project Approach and Understanding (30%), Disputes, Claims with ACHD or Notices of Insufficient Work (5%)
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Summary
The Ada County Highway District (ACHD) seeks competitive Requests for Proposals (RFP) for preventive maintenance, comprehensive vehicle safety inspections, mechanical and electrical repairs, and vehicle transportation services for the ACHD Commuteride vanpool fleet under solicitation CR227-05.
The estimated fleet comprises approximately 112 passenger vans including Ford Transit T-150, T-350, and Honda Odyssey models averaging 18,000 miles annually. Services include routine scheduled maintenance every 6,000 miles, oil and filter replacement, brake service, tire rotation and replacement, transmission and fluid checks, battery checks, safety inspections, vehicle pickup and return transport across designated service locations, and extra repair work. Submissions are due by November 18, 2026, at 3:00 pm via the ACHD eProcurement Portal. A mandatory pre-submission proposal meeting and site walkthrough is scheduled for November 10, 2026, at 1:00 pm at ACHD Headquarters, 5800 North Meeker Avenue, Boise, Idaho 83713. Question deadline is November 12, 2026. Bid security of 10% is required if specified in the vendor questionnaire.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
14- Bid Security
- W-9
- Completed cost forms
- Proposed facilities and subcontractors
- Technician qualifications
- Hours of operation
- Scheduling and escalation contacts
- Transport and military-site access arrangements
- Specifications and warranties for oils
- Filters
- Tires
- Batteries
- Electronic reporting capability
- Clearly identified exceptions
- Submit to
- https://procurement.opengov.com/portal/achdidaho
- Duration
- 12 months
- Scope location
- Boise, Idaho
Questions about this RFP
How do I respond to this RFP from Ada County Highway District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 18, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/achdidaho. For questions, contact Grant Pelly.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Ada County Highway District in ID, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Grant Pelly at (208) 871-7665. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposal Cost (5%), Firm History, Experience, and References (25%), Firm Qualifications and Key Personnel (35%), Project Approach and Understanding (30%), Disputes, Claims with ACHD or Notices of Insu..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Ada County Highway District?
All active and historical solicitations from Ada County Highway District are tracked and searchable. As a special district agency, Ada County Highway District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Security, W-9, Completed cost forms, Proposed facilities and subcontractors, Technician qualifications, Hours of operation, Scheduling and escalation contacts, Transport and military-site access a. Review the full document from Ada County Highway District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Boise, Idaho. Review the full solicitation for detailed scope requirements.