Town of Madison bids, RFPs and contracts
Madison, New YorkPop. 2,726 · townofmadisonny.org- Latest pre-RFP
- Sep 10, 2026
- 54 days ago
- Pre-RFPs
- 5
- Contracts
- 85
- 70 vendors
- Decision makers
- 2
The 30-second brief
5 pre-RFPs (projects, hiring and grants) found in Town of Madison's meetings, most in infrastructure & maintenance and information technology. The latest, from Sep 10: At the September 10, 2026 meeting the board approved a motion for Supervisor Greg Rueter to sign and accept the Hamilton Sidewalk Agreement. The agreement signals a named sidewalk project even though the minutes do not give a dollar amount. A vendor or contractor may still have follow-on value if construction, inspection, or related work is still pending.
Capital Projects leads its tracked contracts and projects, followed by Public Works and Environmental Services.
Latest awards: PERMA for perma Awards Madison Highway Staff Safety Equipment ($2500.00, Sep 2026) and DUTCHER'S for dutcher’s Bid Accepted for Madison Dump Truck ($8500, Sep 2026).
5 pre-RFPs tracked at Town of Madison. Get the ones that fit you, free.
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Pre-RFP projects
Projects, hiring and grants found in Town of Madison's meetings, before they turn into RFPs.
Vendors and contracts
Who Town of Madison buys from, taken from council records. 85 contracts with 70 vendors.
Who decides
Procurement leads, department heads and budget holders at Town of Madison.
Questions about Town of Madison
How do I become an approved vendor for Town of Madison?
Town of Madison currently works with 70 vendors across contract types including EQUIPMENT, SUPPLIES, OTHER, TECHNOLOGY, and FACILITIES. Start by reviewing their procurement guidelines and vendor registration requirements. There are 2 known contacts at this agency to help you find the right point of entry. Getting in early — before opportunities go to formal bid — gives you a significant edge.
How do I win a contract with Town of Madison?
Small purchases under NY's simplified acquisition threshold can be awarded directly — no formal bidding required. Top procurement categories include Capital Projects (83), Public Works (35), and Environmental Services (12), so these are the areas most likely to have upcoming spend. The key is timing: reach the right department head while they're still scoping the project, not after the RFP is already live. Monitoring what agencies are discussing and spending on helps you start conversations before the competition.
Where does Town of Madison publish RFPs?
Town of Madison publishes formal RFPs on its official website and NY's state procurement portal. Aggregating all sources into one place ensures you never miss an opportunity.
Who makes purchasing decisions at Town of Madison?
At Town of Madison, purchasing decisions are overseen by the city manager or mayor's office, with department heads across Public Works, IT, Finance, and Public Safety. Key departments include Highway Department. Knowing who controls budget and who influences vendor selection is the difference between a warm introduction and a cold call. Verified contact details are available for 2 decision-makers at Town of Madison.
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What does Town of Madison spend the most on?
Based on 149 tracked contracts, Town of Madison spends most on Capital Projects (83), Public Works (35), Environmental Services (12), Equipment (11), and Information Technology (8). Contract types include EQUIPMENT, SUPPLIES, OTHER, TECHNOLOGY, and FACILITIES. A complete spending breakdown — by category, vendor, contract value, and renewal date — helps you target the highest-value opportunities.
Who are Town of Madison's current vendors?
Town of Madison currently works with vendors including PERMA, DUTCHER'S, MADISON COUNTY, MADISON COUNTY AMBULANCE, DUTCHER, TRAVIS, CAZENOVIA, EDMUNDS GOVTECH, D.A. COLLINS COMPANY, and KITCHEN, PAT. These vendors span contract types like EQUIPMENT, SUPPLIES, OTHER, TECHNOLOGY, and FACILITIES. Understanding who the incumbents are — what they were awarded and when contracts are up for renewal — helps you position competitively.