Williamston Community Schools - Category 2 E-Rate Technology Infrastructure RFP 2027
Williamston Community SchoolsSchool · Williamston, MI- Due
- Nov 24, 2026
- 21 days left
- Posted
- Oct 27, 2026
- Primary contact
- James Doyen
- (517) 655-4361 ext 7777
The 30-second brief
Williamston Community Schools seeks competitive proposals for Category 2 E-Rate technology infrastructure upgrades, including wireless access points, network switches, uninterruptible power supply (UPS) units, antennas, connectors, and cabling with installation, configuration, and maintenance. Required hardware includes approximately 82 Aruba AP-505 wireless access points with 5-year Aruba Central licensing, 96 mounting brackets, 4 Aruba CX 6100 switches, and 2 APC BX1500M UPS units. Bids must be submitted via email marked "E-rate bid" by November 24, 2026. Proposals require a firm fixed price, E-rate SPIN, active SAM.gov registration, and Form 473 on file with USAC.
Wireless access points (approx. 82, Aruba AP-505 or equivalent), 5-year Aruba Central licensing, Mounting brackets (approx. 96: 9 hardshell box mounts, 73 droptile snap-in mounts, 14 flat surface mounts), Switches (approx. 4, Aruba CX 6100 48G Class4 PoE 4SFP+ 740W or equivalent), Uninterruptible power supplies / UPS (approx. 2, APC BX1500M or equivalent), Antennas, Connectors, And related components (approx. 96), Cabling (approx. 2 feet), Installation, Configuration, And maintenance services
Prices/charges, Prior experience, Understanding of needs, Personnel qualifications, Completeness of response and adherence to bid specifications, Capability of the bidder to successfully complete the installation/service within the required timeframe
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Summary
Williamston Community Schools seeks competitive proposals for Category 2 E-Rate technology infrastructure upgrades, including wireless access points, network switches, uninterruptible power supply (UPS) units, antennas, connectors, and cabling with installation, configuration, and maintenance.
Required hardware includes approximately 82 Aruba AP-505 wireless access points with 5-year Aruba Central licensing, 96 mounting brackets, 4 Aruba CX 6100 switches, and 2 APC BX1500M UPS units. Bids must be submitted via email marked "E-rate bid" by November 24, 2026. Proposals require a firm fixed price, E-rate SPIN, active SAM.gov registration, and Form 473 on file with USAC.
EVALUATION CRITERIA
Prices/charges, Prior experience, Understanding of needs, Personnel qualifications, Completeness of response and adherence to bid specifications, Capability of the bidder to successfully complete the installation/service within the required timeframe
REQUIRED DELIVERABLES
Wireless access points (approx. 82, Aruba AP-505 or equivalent), 5-year Aruba Central licensing, Mounting brackets (approx. 96: 9 hardshell box mounts, 73 droptile snap-in mounts, 14 flat surface mounts), Switches (approx. 4, Aruba CX 6100 48G Class4 PoE 4SFP+ 740W or equivalent), Uninterruptible power supplies / UPS (approx. 2, APC BX1500M or equivalent), Antennas, Connectors, And related components (approx. 96), Cabling (approx. 2 feet), Installation, Configuration, And maintenance services
REQUIRED ATTACHMENTS
3- E-rate SPIN
- 2027 Service Provider Annual Certification Form 473
- Active SAM.gov registration
- Submit to
- [email protected]
- Scope location
- Williamston, MI
Questions about this RFP
How do I respond to this RFP from Williamston Community Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact James Doyen.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Williamston Community Schools in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James Doyen at (517) 655-4361 ext 7777. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Wireless access points (approx. 82, Aruba AP-505 or equivalent), 5-year Aruba Central licensing, Mounting brackets (approx. 96: 9 hardshell box mounts, 73 droptile snap-in mounts, 14 flat surface mounts), Switches (approx. 4, Aruba CX 6100 48G Class4 PoE 4SFP+ 740W or equivalent), Uninterruptible po. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Prices/charges, Prior experience, Understanding of needs, Personnel qualifications, Completeness of response and adherence to bid specifications, Capability of the bidder to successfully complete the..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Williamston Community Schools?
All active and historical solicitations from Williamston Community Schools are tracked and searchable. As a school agency, Williamston Community Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 24, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: E-rate SPIN, 2027 Service Provider Annual Certification Form 473, Active SAM.gov registration. Review the full document from Williamston Community Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Williamston, MI. Review the full solicitation for detailed scope requirements.