Wellesley Public Schools - Warewashing Services for Bates and Fiske Elementary Schools - RFP# 2027-01 (2026)
Wellesley School District, Wellesley, MA·School
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- Reported Agency
- Wellesley Public Schools
- Primary Contact
- David Jordan · (781) 446-6210
- Contract Term
- 1 year
- Duration
- 8 months
- Scope Location
- Wellesley, MA
- Submission Address
- Wellesley Public Schools Business Office, Attn: David Jordan, 40 Kingsbury Street, Wellesley, MA 02481
SUMMARY
Wellesley Public Schools seeks proposals for an industrial warewashing service to pick up dirty reusable trays and transportation carts, wash and sanitize, and return them daily to Bates Elementary School (116 Elmwood Road, 150 trays daily) and Fiske Elementary School (45 Hastings Street, 200 trays daily) in Wellesley, MA. The contract involves cleaning district-owned 5-compartment cafeteria trays (13.5" x 10" x 1") and hinged containers following the school calendar, approximately 114 service days for the pilot period. The initial term runs from November 2, 2026, to June 30, 2027, with the possibility of two one-year extensions through June 30, 2029. Submissions are due by Tuesday, October 13, 2026, at 10:00 A.M. at the Wellesley Public Schools Business Office, 40 Kingsbury Street, Wellesley, MA 02481. Questions are due by October 2, 2026. Requirements include third-party auditing/certifications, a Hazard Analysis and Critical Control Points (HACCP) program, eco-friendly/food-safe cleaners, high-temperature sanitization consistent with NSF/ANSI Standard 3, and CORI background checks for personnel.
EVALUATION CRITERIA
Proposer's Relevant Background/Service History, Proposer's Available Tray Washing/Delivery Capacity, Pass/Fail Requirements
REQUIRED ATTACHMENTS
Cover Sheet (Form A), Plan of Services (Form B), Non-Price Proposal (Form C), Price Proposal (Form D), References (Form E), Non-Collusion Certificate (Form F), Tax Compliance Certification (Form G), Certificate of Authority (Form H), Disclosure of Lobbying Activities Form (Form J), Certificate Regarding Debarment, Suspension, Ineligibility & Voluntary Exclusion (Form K), Corporate/Partnership Form (Form L), W-9 Form
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Wellesley School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 13, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Wellesley Public Schools Business Office, Attn: David Jordan, 40 Kingsbury Street, Wellesley, MA 02481. For questions, contact David Jordan.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposer's Relevant Background/Service History, Proposer's Available Tray Washing/Delivery Capacity, Pass/Fail Requirements" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Wellesley School District?
All active and historical solicitations from Wellesley School District are tracked and searchable. As a school agency, Wellesley School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 13, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Sheet (Form A), Plan of Services (Form B), Non-Price Proposal (Form C), Price Proposal (Form D), References (Form E), Non-Collusion Certificate (Form F), Tax Compliance Certification (Form G), C. Review the full document from Wellesley School District for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Wellesley School District in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Jordan at (781) 446-6210. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wellesley, MA. Review the full solicitation for detailed scope requirements.
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