Water Replenishment District of Southern California - Multifunction Copier or Printer Lease and Maintenance Services - RFP-26-009 (2026)
Water Replenishment District of Southern CaliforniaUtility District · Lakewood, CA- Due
- Nov 30, 2026
- 27 days left
- Contract term
- 3 years
- Primary contact
- Tenisha Simeon
- (562) 275-4300
The 30-second brief
The Water Replenishment District of Southern California is seeking proposals for multifunction copier and printer lease, maintenance, and support services. The selected vendor shall furnish, deliver, install, configure, maintain, and support three new digital multifunction copier/printer systems capable of copying, network printing, and scanning, along with ongoing maintenance, repair, supplies, toner, developer, drums, fusers, cartridges, staples, and technical support. The contract term is three years with two one-year extension options. Proposals are due by November 30, 2026, at 5:00 PM PST via the WRD Procurement Portal. Questions regarding the RFP are due by November 20, 2026, at 5:00 PM PST. Evaluation criteria include project team qualifications, understanding and approach, performance on similar projects, billing rates, and organizational resources.
Three (3) new digital multifunction copier/printer systems, Delivery, Installation, Configuration, Maintenance, Repair services, Replacement parts, Supplies, Training, Documentation, Toner, Developer, Drums, Fusers, Cartridges, Staples, Usage reporting, And end-of-term removal.
Project Team and Qualifications (10), Project Understanding and Approach (25), Performance on Similar or Related Projects (10), Billing Rates (30), Organizational and Support Services (25)
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Summary
The Water Replenishment District of Southern California is seeking proposals for multifunction copier and printer lease, maintenance, and support services.
The selected vendor shall furnish, deliver, install, configure, maintain, and support three new digital multifunction copier/printer systems capable of copying, network printing, and scanning, along with ongoing maintenance, repair, supplies, toner, developer, drums, fusers, cartridges, staples, and technical support. The contract term is three years with two one-year extension options. Proposals are due by November 30, 2026, at 5:00 PM PST via the WRD Procurement Portal. Questions regarding the RFP are due by November 20, 2026, at 5:00 PM PST. Evaluation criteria include project team qualifications, understanding and approach, performance on similar projects, billing rates, and organizational resources.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
18- Three (3) new digital multifunction copier/printer systems
- Delivery
- Installation
- Configuration
- Maintenance
- Repair services
- Replacement parts
- Supplies
- Training
- Documentation
- Toner
- Developer
- Drums
- Fusers
- Cartridges
- Staples
- Usage reporting
- End-of-term removal
REQUIRED ATTACHMENTS
6- Submittal Checklist Form (Attachment No. 1)
- Key Personnel Participation in Example Projects (Exhibit C)
- Rate Sheet Example (Exhibit E)
- Monthly Billing Invoice Sample (Exhibit F)
- Acceptance Letter (Exhibit G)
- Addenda Acknowledgement Forms
REQUIRED STAFFING
16- Submit to
- https://vendors.planetbids.com/portal/91387/portal-home
- Duration
- 60 months
- Scope location
- Lakewood, CA
Questions about this RFP
How do I respond to this RFP from Water Replenishment District of Southern California?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://vendors.planetbids.com/portal/91387/portal-home. For questions, contact Tenisha Simeon.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Water Replenishment District of Southern California in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tenisha Simeon at (562) 275-4300. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Principal, Expert Engineer, Senior Engineer, Engineer, Senior Project Manager, Project Manager, Expert Geologist/Scientist, Senior Geologist/Scientist, Geologist/Scientist, Senior Technician, Technician, Laboratory Program Manager, Senior CADD Operator, CADD Operator, Senior Administrative Assistant. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Three (3) new digital multifunction copier/printer systems, Delivery, Installation, Configuration, Maintenance, Repair services, Replacement parts, Supplies, Training, Documentation, Toner, Developer, Drums, Fusers, Cartridges, Staples, Usage reporting, And end-of-term removal.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Team and Qualifications (10), Project Understanding and Approach (25), Performance on Similar or Related Projects (10), Billing Rates (30), Organizational and Support Services (25)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Water Replenishment District of Southern California?
All active and historical solicitations from Water Replenishment District of Southern California are tracked and searchable. As a utility district agency, Water Replenishment District of Southern California regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Submittal Checklist Form (Attachment No. 1), Key Personnel Participation in Example Projects (Exhibit C), Rate Sheet Example (Exhibit E), Monthly Billing Invoice Sample (Exhibit F), Acceptance Letter. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Water Replenishment District of Southern California for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lakewood, CA. Review the full solicitation for detailed scope requirements.