Washington County Automated Materials Handling System RFP
Washington CountyCounty · Stillwater, MN- Due
- Feb 10, 2026
- Deadline passed
- Posted
- Jan 5, 2026
- Primary contact
- Christina Mastro
- 651-430-6000
The 30-second brief
Seeking proposals for the provision and installation of an Automated Materials Handling System (AMH) at the Park Grove Library. The system will handle intake, check-in, and sortation of library materials. Includes software, hardware, installation, training, and an optional 5-year support contract.
Automated Materials Handling System installation, configuration, programming, and support.
Qualifications of the offering will be judged as to their conformance with these specifications. Any equipment offered other than herein specified will be subject to a competitive demonstration and evaluation by the using department. The result of that demonstration and evaluation will be of prime importance in the recommendation to the governing body for the final contract award. Where specific manufacturers and models are specified, equal products will be considered provide there is no sacrifice of function, durability or ease of use and repair.
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Summary
Seeking proposals for the provision and installation of an Automated Materials Handling System (AMH) at the Park Grove Library. The system will handle intake, check-in, and sortation of library materials. Includes software, hardware, installation, training, and an optional 5-year support contract.
EVALUATION CRITERIA
Qualifications of the offering will be judged as to their conformance with these specifications. Any equipment offered other than herein specified will be subject to a competitive demonstration and evaluation by the using department. The result of that demonstration and evaluation will be of prime importance in the recommendation to the governing body for the final contract award. Where specific manufacturers and models are specified, equal products will be considered provide there is no sacrifice of function, durability or ease of use and repair.
REQUIRED DELIVERABLES
4- Automated Materials Handling System installation
- Configuration
- Programming
- Support
REQUIRED ATTACHMENTS
4- Attachment A - Responsible Contractor Verification and Certification of Compliance
- Attachment B - Vendor/Contractor Acceptable Use Policy
- Attachment C - Bid Proposal Form
- Attachment D - Customer References
- Submit to
- Washington County Office of Administration Department, 14949 62nd Street North, Stillwater, Minnesota, 55082
- Scope location
- Park Grove Library
Questions about this RFP
How do I respond to this RFP from Washington County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Washington County Office of Administration Department, 14949 62nd Street North, Stillwater, Minnesota, 55082. For questions, contact Christina Mastro.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Washington County in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christina Mastro at 651-430-6000. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Automated Materials Handling System installation, configuration, programming, and support.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications of the offering will be judged as to their conformance with these specifications. Any equipment offered other than herein specified will be subject to a competitive demonstration and ev..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Washington County?
All active and historical solicitations from Washington County are tracked and searchable. As a county agency, Washington County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - Responsible Contractor Verification and Certification of Compliance, Attachment B - Vendor/Contractor Acceptable Use Policy, Attachment C - Bid Proposal Form, Attachment D - Customer Re. Review the full document from Washington County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Park Grove Library. Review the full solicitation for detailed scope requirements.