Villages Community Development Districts - Services for Debris Removal Monitoring - RFP #26P-017 (2026)
Village Community Development DistrictsSpecial District · The Villages, FL- Due
- Jun 4, 2026
- Deadline passed
- Posted
- May 4, 2026
- Contract term
- 3 years
- Primary contact
- Kathleen Godfrey
- (352) 753-4022
Know who Village Community Development Districts buys from before you write a word.
Every vendor contract, renewal date and decision maker at this agency, in one place.
Set up in 30 seconds · No credit card
THE 30-SECOND BRIEF
The Villages Community Development Districts seek qualified professional contractors to provide emergency debris removal monitoring services for storm-generated debris, including debris pickup, hauling, staging and reduction, temporary storage site management, and final disposal oversight. Contractors must have experience with FEMA Public Assistance (FEMA-PA) and Federal Highway Administration (FHWA-ER) programs, ensuring proper documentation for federal and state reimbursement. Additional services include damage assessment, training, emergency planning, and coordination with regulatory agencies. The submission deadline is June 4, 2026, with a non-mandatory pre-proposal conference scheduled for May 12, 2026. The initial contract term is through December 31, 2029, with options to renew.
Emergency debris removal monitoring services, Field monitoring, Tower monitoring, Disposal site monitoring, Electronic load ticketing, Daily progress reports, Damage reports, Final reporting
Compliance with Request for Proposals (Mandatory), Qualifications Evaluation (30%), Ability Evaluation (30%), Technical Evaluation (25%), Price Evaluation (15%)
SUMMARY
The Villages Community Development Districts seek qualified professional contractors to provide emergency debris removal monitoring services for storm-generated debris, including debris pickup, hauling, staging and reduction, temporary storage site management, and final disposal oversight.
Contractors must have experience with FEMA Public Assistance (FEMA-PA) and Federal Highway Administration (FHWA-ER) programs, ensuring proper documentation for federal and state reimbursement. Additional services include damage assessment, training, emergency planning, and coordination with regulatory agencies. The submission deadline is June 4, 2026, with a non-mandatory pre-proposal conference scheduled for May 12, 2026. The initial contract term is through December 31, 2029, with options to renew.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Emergency debris removal monitoring services
- Field monitoring
- Tower monitoring
- Disposal site monitoring
- Electronic load ticketing
- Daily progress reports
- Damage reports
- Final reporting
REQUIRED ATTACHMENTS
20- Proposal Cover Page
- Excel Proposal Form
- VCDD Supplier Input Form
- Respondent's Statement of Experience
- Equipment and Personnel & References for Similar Projects
- W-9
- Disclosure of Sub-contractors
- Sub-consultants and Suppliers
- Exceptions or Deviations to Specifications
- Respondent's Certification
- Respondent Certification Regarding Scrutinized Companies' List
- Drug Free Workplace Certificate
- Anti-Collusion Form
- Insurance Requirements
- Informational Certificate of Insurance (COI) or Insurance Letter
- Statement of Terms and Conditions
- Wildlife Habitat Management Plan
- Copy of Required/Applicable Licenses or Certifications
- Human Trafficking Affidavit
- USB flash drive
REQUIRED STAFFING
11- Submit to
- 3571 Kiessel Road, The Villages, FL 32163
- Duration
- 41 months
- Scope location
- The Villages, FL
- Reported agency
- Villages Community Development Districts
Questions about this RFP
How do I respond to this RFP from Village Community Development Districts?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 3571 Kiessel Road, The Villages, FL 32163. For questions, contact Kathleen Godfrey.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Village Community Development Districts in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kathleen Godfrey at (352) 753-4022. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Field Supervisor, Debris Site/Tower Monitor, Field Coordinator, Project Manager, FEMA Coordinator, GIS Analyst, Environmental Specialist, Project Inspector, Billing/Invoice Analyst, Administrative Assistant, Data Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Emergency debris removal monitoring services, Field monitoring, Tower monitoring, Disposal site monitoring, Electronic load ticketing, Daily progress reports, Damage reports, Final reporting. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with Request for Proposals (Mandatory), Qualifications Evaluation (30%), Ability Evaluation (30%), Technical Evaluation (25%), Price Evaluation (15%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Village Community Development Districts?
All active and historical solicitations from Village Community Development Districts are tracked and searchable. As a special district agency, Village Community Development Districts regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Cover Page, Excel Proposal Form, VCDD Supplier Input Form, Respondent's Statement of Experience, Equipment and Personnel & References for Similar Projects, W-9, Disclosure of Sub-contractors,. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Village Community Development Districts for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: The Villages, FL. Review the full solicitation for detailed scope requirements.