Village Community Development Districts - Executive Golf Aggregate Products - ITB #26B-032 (2026)
Village Community Development DistrictsSpecial District · The Villages, FL- Due
- Jun 18, 2026
- Deadline passed
- Posted
- May 20, 2026
- Contract term
- 1 year
- Primary contact
- Crystal Ford-Bellamy
- (352) 751-6700 ext 3252
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THE 30-SECOND BRIEF
The Villages Community Development Districts are seeking bids for the supply and delivery of golf course aggregate products and related materials for District-owned and operated golf maintenance facilities and golf-related properties in The Villages, Florida. Required materials include silica sand, natural coarse sand, natural fine sand, g-angle bunker sand, coquina, washed sand, granulated quartz, aeration sand, topdressing sand, and 85/15 greens mix. Work involves coordination of deliveries to multiple District locations, unloading, traffic control, and adherence to OSHA and FDOT MOT standards. The submission deadline is June 18, 2026, at 3:00 pm, with questions due by June 4, 2026. The initial contract term is through September 30, 2027, with two optional one-year renewal periods.
Silica sand, Natural coarse sand, Natural fine sand, G-angle bunker sand, Coquina, Washed sand, Granulated quartz, Aeration sand, Topdressing sand, 85/15 greens mix
Lowest, most responsive, and responsible Supplier(s)
SUMMARY
The Villages Community Development Districts are seeking bids for the supply and delivery of golf course aggregate products and related materials for District-owned and operated golf maintenance facilities and golf-related properties in The Villages, Florida.
Required materials include silica sand, natural coarse sand, natural fine sand, g-angle bunker sand, coquina, washed sand, granulated quartz, aeration sand, topdressing sand, and 85/15 greens mix. Work involves coordination of deliveries to multiple District locations, unloading, traffic control, and adherence to OSHA and FDOT MOT standards. The submission deadline is June 18, 2026, at 3:00 pm, with questions due by June 4, 2026. The initial contract term is through September 30, 2027, with two optional one-year renewal periods.
EVALUATION CRITERIA
3- Lowest
- Most responsive
- Responsible Supplier(s)
REQUIRED DELIVERABLES
10- Silica sand
- Natural coarse sand
- Natural fine sand
- G-angle bunker sand
- Coquina
- Washed sand
- Granulated quartz
- Aeration sand
- Topdressing sand
- 85/15 greens mix
REQUIRED ATTACHMENTS
18- Bid Cover Page
- Respondents Statement of Experience
- Equipment and Personnel & References for Similar Projects
- W-9
- Disclosure of Sub-contractors
- Sub-consultants and Suppliers
- VCDD Bid Form
- Exceptions / Deviations Page
- Bidder’s Certification – Addenda Acknowledged & Signed
- Certification Regarding Scrutinized Companies’ List
- Drug Free Workplace Certificate
- Anti-Collusion Form
- Insurance Requirements
- Certificate of Insurance or Insurance Letter
- Statement of Terms and Conditions
- Wildlife Habitat Management Plan
- Human Trafficking Affidavit
- Electronic or physical submittal copies with USB drive
- Submit to
- https://procurement.opengov.com/portal/districtgov
- Duration
- 12 months
- Scope location
- The Villages, FL
Questions about this RFP
How do I respond to this Bid from Village Community Development Districts?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/districtgov. For questions, contact Crystal Ford-Bellamy.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Village Community Development Districts in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Crystal Ford-Bellamy at (352) 751-6700 ext 3252. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Silica sand, Natural coarse sand, Natural fine sand, G-angle bunker sand, Coquina, Washed sand, Granulated quartz, Aeration sand, Topdressing sand, 85/15 greens mix. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest, most responsive, and responsible Supplier(s)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Village Community Development Districts?
All active and historical solicitations from Village Community Development Districts are tracked and searchable. As a special district agency, Village Community Development Districts regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Cover Page, Respondents Statement of Experience, Equipment and Personnel & References for Similar Projects, W-9, Disclosure of Sub-contractors, Sub-consultants and Suppliers, VCDD Bid Form, Except. Review the full document from Village Community Development Districts for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: The Villages, FL. Review the full solicitation for detailed scope requirements.