Villages Community Development Districts Outdoor Common Area Maintenance Services RFP #26P-035 (2026)
Village Community Development DistrictsSpecial District · The Villages, FL- Due
- Jul 31, 2026
- Deadline passed
- Posted
- Jul 1, 2026
- Contract term
- 5 years
- Primary contact
- Crystal Ford-Bellamy
- (352) 751-6700 ext 3252
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THE 30-SECOND BRIEF
The Village Community Development Districts are seeking sealed proposals from qualified firms to provide comprehensive Outdoor Common Area Maintenance Services under RFP #26P-035. The scope includes landscaping and irrigation, hardscape maintenance, plumbing, electrical, paving, seal coating and striping, street sweeping, janitorial and porter services, pest control, security camera infrastructure coordination, and general maintenance of common areas, facilities, and roads. The initial agreement term is from the effective date through September 30, 2031, with options to renew for up to two additional five-year periods. Proposals are due by July 31, 2026, at 3:00 p.m. local time, with a mandatory pre-proposal conference held on July 13, 2026.
Firm Experience Providing Facilities Management Services (35%), Proximity to Common Areas (10%), Years Providing Services Under Similar Model (15%), Proposed Staffing and Management Approach (20%), Pricing (20%)
SUMMARY
The Village Community Development Districts are seeking sealed proposals from qualified firms to provide comprehensive Outdoor Common Area Maintenance Services under RFP #26P-035.
The scope includes landscaping and irrigation, hardscape maintenance, plumbing, electrical, paving, seal coating and striping, street sweeping, janitorial and porter services, pest control, security camera infrastructure coordination, and general maintenance of common areas, facilities, and roads. The initial agreement term is from the effective date through September 30, 2031, with options to renew for up to two additional five-year periods. Proposals are due by July 31, 2026, at 3:00 p.m. local time, with a mandatory pre-proposal conference held on July 13, 2026.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
18- Proposal Cover Page
- Excel Proposal Form
- Respondent's Statement of Qualifications
- W-9
- Disclosure of proposed Sub-contractors
- Exceptions or Deviations to Specifications
- Respondent's Certification
- Respondent Certification Regarding Scrutinized Companies' List
- Drug Free Workplace Certificate
- Anti-Collusion Form
- Insurance Requirements
- Informational Certificate of Insurance
- Statement of Terms and Conditions
- Wildlife Habitat Management Plan
- Copy of Required/Applicable Licenses or Certifications
- Human Trafficking Affidavit
- Vendor Requirements
- Bonding Requirement Form
- Submit to
- 3571 Kiessel Road, The Villages, FL 32163
- Duration
- 60 months
- Scope location
- The Villages, FL
- Reported agency
- Villages Community Development Districts
Questions about this RFP
How do I respond to this RFP from Village Community Development Districts?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 31, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 3571 Kiessel Road, The Villages, FL 32163. For questions, contact Crystal Ford-Bellamy.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Village Community Development Districts in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Crystal Ford-Bellamy at (352) 751-6700 ext 3252. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm Experience Providing Facilities Management Services (35%), Proximity to Common Areas (10%), Years Providing Services Under Similar Model (15%), Proposed Staffing and Management Approach (20%), Pr..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Village Community Development Districts?
All active and historical solicitations from Village Community Development Districts are tracked and searchable. As a special district agency, Village Community Development Districts regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Cover Page, Excel Proposal Form, Respondent's Statement of Qualifications, W-9, Disclosure of proposed Sub-contractors, Exceptions or Deviations to Specifications, Respondent's Certification,. Review the full document from Village Community Development Districts for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: The Villages, FL. Review the full solicitation for detailed scope requirements.