Villages Community Development Districts - Landscape and Irrigation Maintenance for Multiple Districts - RFP #26P-033 (2026)
Village Community Development DistrictsSpecial District · The Villages, FL- Due
- Oct 30, 2026
- 13 days left
- Posted
- Oct 2, 2026
- Contract term
- 3 years
- Primary contact
- Chris Ryzoc
- (352) 816-6853
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THE 30-SECOND BRIEF
The Village Community Development Districts seek a qualified contractor to provide comprehensive commercial landscape and irrigation maintenance services for designated areas within District 16 and multiple other districts. The scope includes turf maintenance, mowing, edging, fertilization, disease and pest control, shrub and groundcover maintenance, tree care, hard surface debris removal, and automatic irrigation system operation and repairs. Proposers must demonstrate a minimum of 5 years of commercial landscape and irrigation maintenance experience and provide five references. Submissions are due by October 30, 2026, at 3:00 PM at 3571 Kiessel Road, The Villages, FL 32163. A pre-proposal meeting is not required, but questions are due by October 16, 2026.
Machinery, Equipment and Manpower Capacity (20%), Qualifications of Key Personnel (20%), Organizational Experience & Stability (25%), Quality of References (10%), Price with Respect to Average Proposal (15%), Thoroughness and Responsiveness of Proposal (10%)
SUMMARY
The Village Community Development Districts seek a qualified contractor to provide comprehensive commercial landscape and irrigation maintenance services for designated areas within District 16 and multiple other districts.
The scope includes turf maintenance, mowing, edging, fertilization, disease and pest control, shrub and groundcover maintenance, tree care, hard surface debris removal, and automatic irrigation system operation and repairs. Proposers must demonstrate a minimum of 5 years of commercial landscape and irrigation maintenance experience and provide five references. Submissions are due by October 30, 2026, at 3:00 PM at 3571 Kiessel Road, The Villages, FL 32163. A pre-proposal meeting is not required, but questions are due by October 16, 2026.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
20- Proposal Cover Page
- Excel Proposal Forms
- Statement of Experience
- Equipment and Personnel & References
- W-9
- Disclosure of Sub-contractors
- Sub-consultants and Suppliers
- Exceptions or Deviations to Specifications
- Respondent’s Certification
- Respondent Certification Regarding Scrutinized Companies’ List
- Drug Free Workplace Certificate
- Anti-Collusion Form
- Insurance Requirements
- Informational Certificate of Insurance
- Statement of Terms and Conditions
- Wildlife Habitat Management Plan
- Copy of Required/Applicable Licenses or Certifications
- Human Trafficking Affidavit
- Exhibit B - Contractor Hierarchy
- Exhibit C - Proposed Service Schedule for Each Group
- Submit to
- Purchasing Department, 3571 Kiessel Road, The Villages, FL 32163
- Scope location
- The Villages, FL
- Reported agency
- Villages Community Development Districts
Questions about this RFP
How do I respond to this RFP from Village Community Development Districts?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department, 3571 Kiessel Road, The Villages, FL 32163. For questions, contact Chris Ryzoc.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Village Community Development Districts in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chris Ryzoc at (352) 816-6853. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Machinery, Equipment and Manpower Capacity (20%), Qualifications of Key Personnel (20%), Organizational Experience & Stability (25%), Quality of References (10%), Price with Respect to Average Proposa..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Village Community Development Districts?
All active and historical solicitations from Village Community Development Districts are tracked and searchable. As a special district agency, Village Community Development Districts regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Cover Page, Excel Proposal Forms, Statement of Experience, Equipment and Personnel & References, W-9, Disclosure of Sub-contractors, Sub-consultants and Suppliers, Exceptions or Deviations to. Review the full document from Village Community Development Districts for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: The Villages, FL. Review the full solicitation for detailed scope requirements.