Village Community Development Districts - HVAC Maintenance & Repair Services - RFP #26P-002 (2025)
Village Community Development DistrictsSpecial District · The Villages, FL- Due
- Dec 10, 2025
- Deadline passed
- Posted
- Nov 6, 2025
- Contract term
- 3 years
- Primary contact
- Veronica Salazar
- (352) 751-6700
Know who Village Community Development Districts buys from before you write a word.
Every vendor contract, renewal date and decision maker at this agency, in one place.
Set up in 30 seconds · No credit card
THE 30-SECOND BRIEF
Village Community Development Districts is seeking proposals for HVAC Maintenance & Repair Services under RFP #26P-002. The scope involves monthly, quarterly, bi-annual, and annual preventive maintenance, inspection, and repair of heating, ventilation, and air conditioning systems, ice machines, and exhaust fans across District properties including recreation centers, postal facilities, gate houses, and fire stations in The Villages, Florida. Contractors must hold a State of Florida Class A Air Conditioning or Mechanical Contractors License and possess a minimum of 5 years of primary experience. The submission deadline is December 10, 2025, at 3:00 pm, with a mandatory pre-proposal conference scheduled for November 19, 2025. Evaluation is based on equipment/manpower capacity, personnel qualifications, organizational experience, references, pricing, and proposal thoroughness.
Machinery, Equipment and Manpower (20%), Qualifications and Proponents Manpower (20%), Experience of the Organization (25%), Quality of References (10%), Price with Respect to Average Proposal (15%), Thoroughness of Proposal (10%)
SUMMARY
Village Community Development Districts is seeking proposals for HVAC Maintenance & Repair Services under RFP #26P-002.
The scope involves monthly, quarterly, bi-annual, and annual preventive maintenance, inspection, and repair of heating, ventilation, and air conditioning systems, ice machines, and exhaust fans across District properties including recreation centers, postal facilities, gate houses, and fire stations in The Villages, Florida. Contractors must hold a State of Florida Class A Air Conditioning or Mechanical Contractors License and possess a minimum of 5 years of primary experience. The submission deadline is December 10, 2025, at 3:00 pm, with a mandatory pre-proposal conference scheduled for November 19, 2025. Evaluation is based on equipment/manpower capacity, personnel qualifications, organizational experience, references, pricing, and proposal thoroughness.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
Proposal Cover Page, Excel Proposal Forms, Respondent's Statement of Experience, W-9, Disclosure of Sub-contractors, Exceptions or Deviations to Specifications, Respondent's Certification, Scrutinized Companies List, Drug Free Workplace Certificate, Anti-Collusion Form, Insurance Requirements, Informational Certificate of Insurance, Statement of Terms and Conditions, Wildlife Habitat Management Plan, State of Florida Class A Air Conditioning Contractors License or Mechanical Contractors License, Human Trafficking Affidavit, Bonding Requirement Form, Performance Bond Surety Letter
- Submit to
- 3571 Kiessel Road, The Villages, FL 32163
- Duration
- 36 months
- Scope location
- The Villages, FL
Questions about this RFP
How do I respond to this RFP from Village Community Development Districts?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 10, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 3571 Kiessel Road, The Villages, FL 32163. For questions, contact Veronica Salazar.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Village Community Development Districts in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Veronica Salazar at (352) 751-6700. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Machinery, Equipment and Manpower (20%), Qualifications and Proponents Manpower (20%), Experience of the Organization (25%), Quality of References (10%), Price with Respect to Average Proposal (15%),..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Village Community Development Districts?
All active and historical solicitations from Village Community Development Districts are tracked and searchable. As a special district agency, Village Community Development Districts regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Cover Page, Excel Proposal Forms, Respondent's Statement of Experience, W-9, Disclosure of Sub-contractors, Exceptions or Deviations to Specifications, Respondent's Certification, Scrutinized. Review the full document from Village Community Development Districts for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: The Villages, FL. Review the full solicitation for detailed scope requirements.