Villages Community Development Districts - Executive Golf Water Separator Inspection & Cleaning - ITB #26B-004 (2025)
Village Community Development DistrictsSpecial District · The Villages, FL- Due
- Dec 16, 2025
- Deadline passed
- Posted
- Nov 18, 2025
- Contract term
- 4 years
- Primary contact
- Veronica Salazar
- (352) 751-6700
Know who Village Community Development Districts buys from before you write a word.
Every vendor contract, renewal date and decision maker at this agency, in one place.
Set up in 30 seconds · No credit card
THE 30-SECOND BRIEF
The Villages Community Development Districts is requesting bids for Executive Golf Water Separator Inspection & Cleaning across 45+ golf-related properties, including 41 9-hole executive golf courses and maintenance facilities in Central Florida. The work involves initial inspection, cleaning, pump-out, and annual inspection, cleaning, and repairs of oil/water separators (OWS) ranging from 750 to 1,000 gallons. Vendors must provide all labor, supervision, equipment, tools, and materials in compliance with Florida Department of Environmental Protection regulations. Submissions are due by December 16, 2025, with a mandatory pre-bid conference on November 25, 2025, and questions due by December 4, 2025. Requirements include 2 years of experience in OWS services in Florida, State of Florida OWS license, surety bond, E-Verify, and commercial general liability insurance.
Initial inspection, Cleaning, Pump out as needed, And repairs; Annual inspection, Cleaning, And repairs of oil/water separators
Bid total and respondent references
SUMMARY
The Villages Community Development Districts is requesting bids for Executive Golf Water Separator Inspection & Cleaning across 45+ golf-related properties, including 41 9-hole executive golf courses and maintenance facilities in Central Florida.
The work involves initial inspection, cleaning, pump-out, and annual inspection, cleaning, and repairs of oil/water separators (OWS) ranging from 750 to 1,000 gallons. Vendors must provide all labor, supervision, equipment, tools, and materials in compliance with Florida Department of Environmental Protection regulations. Submissions are due by December 16, 2025, with a mandatory pre-bid conference on November 25, 2025, and questions due by December 4, 2025. Requirements include 2 years of experience in OWS services in Florida, State of Florida OWS license, surety bond, E-Verify, and commercial general liability insurance.
EVALUATION CRITERIA
Bid total and respondent references
REQUIRED DELIVERABLES
6- Initial inspection
- Cleaning
- Pump out as needed
- Repairs; Annual inspection
- Cleaning
- Repairs of oil/water separators
REQUIRED ATTACHMENTS
21- Bid Cover Page
- Respondents Statement of Experience
- Equipment and Personnel & References for Similar Projects
- W-9
- Disclosure of Sub-contractors
- Sub-consultants and Suppliers
- Excel Bid Form(s)
- Exceptions / Deviations Page
- Bidder’s Certification – Addenda Acknowledged
- Certification Regarding Scrutinized Companies’ List
- Drug Free Workplace Certificate
- Anti-Collusion Form
- Insurance Requirements
- Certificate of Insurance
- Statement of Terms and Conditions
- Wildlife Habitat Management Plan
- Human Trafficking Affidavit
- Copy of Required/Applicable Licenses or Certifications
- State of Florida OWS License
- Bonding Requirement Form
- Performance Bond Surety Letter
- Submit to
- https://procurement.opengov.com/portal/districtgov
- Duration
- 48 months
- Scope location
- The Villages, FL
- Reported agency
- Villages Community Development Districts
Questions about this RFP
How do I respond to this Bid from Village Community Development Districts?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 16, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/districtgov. For questions, contact Veronica Salazar.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Village Community Development Districts in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Veronica Salazar at (352) 751-6700. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Initial inspection, Cleaning, Pump out as needed, And repairs; Annual inspection, Cleaning, And repairs of oil/water separators. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Bid total and respondent references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Village Community Development Districts?
All active and historical solicitations from Village Community Development Districts are tracked and searchable. As a special district agency, Village Community Development Districts regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Cover Page, Respondents Statement of Experience, Equipment and Personnel & References for Similar Projects, W-9, Disclosure of Sub-contractors, Sub-consultants and Suppliers, Excel Bid Form(s), Ex. Review the full document from Village Community Development Districts for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: The Villages, FL. Review the full solicitation for detailed scope requirements.