Villages Community Development Districts - Janitorial Services for Various Districts - RFP #26P-010 (2026)
Village Community Development DistrictsSpecial District · The Villages, FL- Due
- Feb 6, 2026
- Deadline passed
- Posted
- Jan 6, 2026
- Contract term
- 5 years
- Primary contact
- Herschel Wiley
- (352) 753-4022 ext 4014
Know who Village Community Development Districts buys from before you write a word.
Every vendor contract, renewal date and decision maker at this agency, in one place.
Set up in 30 seconds · No credit card
THE 30-SECOND BRIEF
The Villages Community Development Districts is requesting proposals for commercial janitorial services for various district properties and areas, including district offices, recreation facilities, courts, gate houses, postal locations, and parks. The work involves routine cleaning, sanitizing, and maintenance of hard floors, textured floors, carpeted floors, restrooms, common areas, pool areas, and softball complexes, as well as porter service and trash disposal. Proposers must have a minimum of 5 years of experience in commercial janitorial services. The initial term of the agreement is five years, from October 1, 2026 through September 30, 2031, with an option to renew for one additional three-year period. Submissions are due by February 6, 2026 at 3:00 pm, and a mandatory pre-proposal conference is scheduled for January 15, 2026.
Commercial janitorial services, Daily and weekly cleaning, Porter service, Floor maintenance, Restroom sanitation
Experience and Qualifications (30%), Price Proposal (30%), Staffing & Management Plan and Understanding of Scope of Work (30%), Equipment, Supplies & Green Practices (10%)
SUMMARY
The Villages Community Development Districts is requesting proposals for commercial janitorial services for various district properties and areas, including district offices, recreation facilities, courts, gate houses, postal locations, and parks.
The work involves routine cleaning, sanitizing, and maintenance of hard floors, textured floors, carpeted floors, restrooms, common areas, pool areas, and softball complexes, as well as porter service and trash disposal. Proposers must have a minimum of 5 years of experience in commercial janitorial services. The initial term of the agreement is five years, from October 1, 2026 through September 30, 2031, with an option to renew for one additional three-year period. Submissions are due by February 6, 2026 at 3:00 pm, and a mandatory pre-proposal conference is scheduled for January 15, 2026.
EVALUATION CRITERIA
Experience and Qualifications (30%), Price Proposal (30%), Staffing & Management Plan and Understanding of Scope of Work (30%), Equipment, Supplies & Green Practices (10%)
REQUIRED DELIVERABLES
5- Commercial janitorial services
- Daily and weekly cleaning
- Porter service
- Floor maintenance
- Restroom sanitation
REQUIRED ATTACHMENTS
20- Proposal Cover Page
- Excel Proposal Forms
- Respondent’s Statement of Experience
- Equipment and Personnel & References for Similar Projects
- W-9
- Disclosure of Sub-contractors
- Sub-consultants and Suppliers
- Exceptions or Deviations to Specifications
- Respondent’s Certification
- Respondent Certification Regarding Scrutinized Companies’ List
- Drug Free Workplace Certificate
- Anti-Collusion Form
- Insurance Requirements
- Informational Certificate of Insurance
- Statement of Terms and Conditions
- Wildlife Habitat Management Plan
- Human Trafficking Affidavit
- Bonding Requirement Form
- Performance Bond Surety Letter
- Group A-C and E-F Staffing Plans
- Submit to
- 3571 Kiessel Road, The Villages, FL 32163
- Duration
- 60 months
- Scope location
- The Villages, FL
Questions about this RFP
How do I respond to this RFP from Village Community Development Districts?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 3571 Kiessel Road, The Villages, FL 32163. For questions, contact Herschel Wiley.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Village Community Development Districts in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Herschel Wiley at (352) 753-4022 ext 4014. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Commercial janitorial services, Daily and weekly cleaning, Porter service, Floor maintenance, Restroom sanitation. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Qualifications (30%), Price Proposal (30%), Staffing & Management Plan and Understanding of Scope of Work (30%), Equipment, Supplies & Green Practices (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Village Community Development Districts?
All active and historical solicitations from Village Community Development Districts are tracked and searchable. As a special district agency, Village Community Development Districts regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Cover Page, Excel Proposal Forms, Respondent’s Statement of Experience, Equipment and Personnel & References for Similar Projects, W-9, Disclosure of Sub-contractors, Sub-consultants and Supp. Review the full document from Village Community Development Districts for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: The Villages, FL. Review the full solicitation for detailed scope requirements.