Village Center Community Development District - Guest ID Card Printing Services - ITB #26B-001 (2025)
Village Community Development DistrictsSpecial District · The Villages, FL- Due
- Nov 5, 2025
- Deadline passed
- Posted
- Oct 8, 2025
- Contract term
- 3 years
- Primary contact
- Ariel Preston
- (352) 751-6700
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THE 30-SECOND BRIEF
The Village Center Community Development District is requesting bids for Guest ID Card Printing Services under ITB #26B-001. Qualified firms must provide all equipment, labor, and materials necessary to print guest ID cards using white 65# Finch Cover stock, 8.5" x 11" sheet size, PMS 350 green lettering, single-sided printing, and two perforated cards per sheet with clean separation lines. Services include order status tracking, quality control, color match proofs, and timely delivery to the La Hacienda Regional Recreation Center located at 1200 Avenida Central, The Villages, FL 32159. The submission deadline is November 5, 2025, at 3:00 pm, with questions due by October 22, 2025. The contract term is through September 30, 2028, with an option to renew for one three-year period. Required submittals include a 10% bid bond, surety letter, W-9, E-Verify affidavit, and pricing submitted via the Excel Bid Form.
White 65# Finch Cover stock guest ID cards with PMS 350 green lettering, Single-sided, Two perforated cards per sheet
Lowest, most responsive and responsible respondent
SUMMARY
The Village Center Community Development District is requesting bids for Guest ID Card Printing Services under ITB #26B-001.
Qualified firms must provide all equipment, labor, and materials necessary to print guest ID cards using white 65# Finch Cover stock, 8.5" x 11" sheet size, PMS 350 green lettering, single-sided printing, and two perforated cards per sheet with clean separation lines. Services include order status tracking, quality control, color match proofs, and timely delivery to the La Hacienda Regional Recreation Center located at 1200 Avenida Central, The Villages, FL 32159. The submission deadline is November 5, 2025, at 3:00 pm, with questions due by October 22, 2025. The contract term is through September 30, 2028, with an option to renew for one three-year period. Required submittals include a 10% bid bond, surety letter, W-9, E-Verify affidavit, and pricing submitted via the Excel Bid Form.
EVALUATION CRITERIA
Lowest, most responsive and responsible respondent
REQUIRED DELIVERABLES
White 65# Finch Cover stock guest ID cards with PMS 350 green lettering, Single-sided, Two perforated cards per sheet
REQUIRED ATTACHMENTS
21- Bid Cover Page
- Respondents Statement of Experience
- Equipment and Personnel & References for Similar Projects
- W-9
- Disclosure of Sub-contractors
- Sub-consultants and Suppliers
- Excel Bid Form
- Exceptions / Deviations Page
- Bidder’s Certification
- Certification Regarding Scrutinized Companies' List
- Drug Free Workplace Certificate
- Anti-Collusion Form
- Insurance Requirements
- Certificate of Insurance or Insurance Letter
- Statement of Terms and Conditions
- Wildlife Habitat Management Plan
- Human Trafficking Affidavit
- Bonding Requirement Form
- Performance Bond Surety Letter
- Bid Bond (10%)
- Surety Letter
- Submit to
- https://procurement.opengov.com/portal/districtgov
- Duration
- 36 months
- Scope location
- The Villages, FL
- Reported agency
- Village Center Community Development District
Questions about this RFP
How do I respond to this Bid from Village Community Development Districts?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 5, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/districtgov. For questions, contact Ariel Preston.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Village Community Development Districts in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ariel Preston at (352) 751-6700. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: White 65# Finch Cover stock guest ID cards with PMS 350 green lettering, Single-sided, Two perforated cards per sheet. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest, most responsive and responsible respondent" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Village Community Development Districts?
All active and historical solicitations from Village Community Development Districts are tracked and searchable. As a special district agency, Village Community Development Districts regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Cover Page, Respondents Statement of Experience, Equipment and Personnel & References for Similar Projects, W-9, Disclosure of Sub-contractors, Sub-consultants and Suppliers, Excel Bid Form, Excep. Review the full document from Village Community Development Districts for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: The Villages, FL. Review the full solicitation for detailed scope requirements.