Villages Community Development Districts - Executive Golf Fuel Tank Replacements - ITB #25B-053 (2025)
Village Community Development DistrictsSpecial District · The Villages, FL- Due
- Sep 18, 2025
- Deadline passed
- Posted
- Aug 21, 2025
- Primary contact
- Veronica Salazar
- (352) 751-6700
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THE 30-SECOND BRIEF
The Village Center Community Development District and Sumter Landing Community Development District are requesting bids for Executive Golf Fuel Tank Replacements, ITB #25B-053. The project involves the removal, disposal, and replacement of existing 500-gallon single wall fuel tanks at various golf maintenance facilities with approximately thirty (30) new UL 2085 listed double-walled fuel tanks, dispensing systems, pumps, 7.5-gallon spill buckets, and associated hardware. Work includes direct delivery, anchoring, grounding, anchoring to concrete, and system testing across multiple locations in The Villages, Florida. The submission deadline is September 18, 2025, with a mandatory pre-bid conference scheduled for September 3, 2025. Bidders must possess a Pollutant Storage System Contractors License certified by the State of Florida DBPR.
500 Gallon AST welded base supports UL-2085 listed double wall tanks, Fill-Rite 115 vac Transfer pump with meter for Gasoline & Diesel FR701V, 4" Male NPT 8oz Aluminum Emergency Vent, 2" Male NPT Powder Coated Black Cast Iron Hinged-Style Fill Cap, 1" x 46" Pick Up Tube, Krueger 2" x 48" Liquid Level Gauge, Krueger 2" x 48" Interstitial Leak Gauge, Cim-Tek Cast Iron Filter Adapter - 3/4 Inch NPT Inlet & Outlet 50003, 10 Micron Fuel Filter 70012, 2" Updraft Vent 354-0200AV Diesel, 2" Updraft Vent OPW 623V-22038 Unleaded, 3/4" X 20' Curb Hose, 3/4" X 9" Whip Hose, 3/4" Single Use Breakaway 66V, 3/4" Hose Swivel, 11AP Unleaded Full Serve Nozzle, Unleaded & Diesel Decal Kit, 4" Schedule 40 Steel Bollards with Bottom Plate
Lowest, most responsive and responsible respondent
SUMMARY
The Village Center Community Development District and Sumter Landing Community Development District are requesting bids for Executive Golf Fuel Tank Replacements, ITB #25B-053.
The project involves the removal, disposal, and replacement of existing 500-gallon single wall fuel tanks at various golf maintenance facilities with approximately thirty (30) new UL 2085 listed double-walled fuel tanks, dispensing systems, pumps, 7.5-gallon spill buckets, and associated hardware. Work includes direct delivery, anchoring, grounding, anchoring to concrete, and system testing across multiple locations in The Villages, Florida. The submission deadline is September 18, 2025, with a mandatory pre-bid conference scheduled for September 3, 2025. Bidders must possess a Pollutant Storage System Contractors License certified by the State of Florida DBPR.
EVALUATION CRITERIA
Lowest, most responsive and responsible respondent
REQUIRED DELIVERABLES
500 Gallon AST welded base supports UL-2085 listed double wall tanks, Fill-Rite 115 vac Transfer pump with meter for Gasoline & Diesel FR701V, 4" Male NPT 8oz Aluminum Emergency Vent, 2" Male NPT Powder Coated Black Cast Iron Hinged-Style Fill Cap, 1" x 46" Pick Up Tube, Krueger 2" x 48" Liquid Level Gauge, Krueger 2" x 48" Interstitial Leak Gauge, Cim-Tek Cast Iron Filter Adapter - 3/4 Inch NPT Inlet & Outlet 50003, 10 Micron Fuel Filter 70012, 2" Updraft Vent 354-0200AV Diesel, 2" Updraft Vent OPW 623V-22038 Unleaded, 3/4" X 20' Curb Hose, 3/4" X 9" Whip Hose, 3/4" Single Use Breakaway 66V, 3/4" Hose Swivel, 11AP Unleaded Full Serve Nozzle, Unleaded & Diesel Decal Kit, 4" Schedule 40 Steel Bollards with Bottom Plate
REQUIRED ATTACHMENTS
Bid Cover Page, Respondents Statement of Experience Equipment and Personnel & References for Similar Projects, W-9, Disclosure of Sub-contractors Sub-consultants and Suppliers, Excel Bid Form(s), Exceptions / Deviations Page, Bidder’s Certification – Addenda Acknowledged & Signed, Certification Regarding Scrutinized Companies’ List, Drug Free Workplace Certificate, Anti-Collusion Form, Insurance Requirements, Certificate of Insurance or Insurance Letter, Statement of Terms and Conditions, Wildlife Habitat Management Plan, Human Trafficking Affidavit, Copy of Required/Applicable Licenses or Certifications per specifications, Bonding Requirement Form, Bid Bond (10% of bid/proposal amount), Performance Bond Surety Letter
- Submit to
- https://procurement.opengov.com/portal/districtgov
- Scope location
- The Villages, FL
- Reported agency
- Villages Community Development Districts
Questions about this RFP
How do I respond to this IFB from Village Community Development Districts?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 18, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/districtgov. For questions, contact Veronica Salazar.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Village Community Development Districts in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Veronica Salazar at (352) 751-6700. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 500 Gallon AST welded base supports UL-2085 listed double wall tanks, Fill-Rite 115 vac Transfer pump with meter for Gasoline & Diesel FR701V, 4" Male NPT 8oz Aluminum Emergency Vent, 2" Male NPT Powder Coated Black Cast Iron Hinged-Style Fill Cap, 1" x 46" Pick Up Tube, Krueger 2" x 48" Liquid Leve. Proposals should clearly address how each deliverable will be met.
Can I search IFBs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest, most responsive and responsible respondent" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Village Community Development Districts?
All active and historical solicitations from Village Community Development Districts are tracked and searchable. As a special district agency, Village Community Development Districts regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Cover Page, Respondents Statement of Experience Equipment and Personnel & References for Similar Projects, W-9, Disclosure of Sub-contractors Sub-consultants and Suppliers, Excel Bid Form(s), Exce. Review the full document from Village Community Development Districts for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: The Villages, FL. Review the full solicitation for detailed scope requirements.