Village of Pemberton - Evacuation Route Planning - Request for Proposals 2025
Village of PembertonCity · Pemberton, BC- Due
- Dec 1, 2025
- Deadline passed
- Posted
- Sep 12, 2025
- Duration
- 7 months
- Primary contact
- Emergency Program Officer
The 30-second brief
The Village of Pemberton and Squamish-Lillooet Regional District are seeking consulting services for Evacuation Route Planning. The project involves reviewing and updating the existing 5-year-old Evacuation Route Plan to integrate current census data, address 38 unique hazards including flooding, wildfire, and landslides, and shift to a broader emergency management perspective. Key deliverables include identifying high-risk neighbourhoods, evaluating evacuation route capacities, assessing alternative transportation modes, conducting a table top exercise with partners, and producing an evacuation route map booklet. Proposals are due by December 1st, 2025, with project completion required no later than July 1st, 2026.
Evacuation Route Plans at the local level (for VOP) and an updated regional evacuation route plan framework document; Table top exercise with partners; Presentation of the Evacuation Plan to a Pemberton Village Mayor and Council, Pemberton Valley Emergency Management Committee and a community public information session; Evacuation route map booklet for resident distribution; Five (5) paper copies of the final Plan and Bylaw, And one (1) electronic copy
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Summary
The Village of Pemberton and Squamish-Lillooet Regional District are seeking consulting services for Evacuation Route Planning.
The project involves reviewing and updating the existing 5-year-old Evacuation Route Plan to integrate current census data, address 38 unique hazards including flooding, wildfire, and landslides, and shift to a broader emergency management perspective. Key deliverables include identifying high-risk neighbourhoods, evaluating evacuation route capacities, assessing alternative transportation modes, conducting a table top exercise with partners, and producing an evacuation route map booklet. Proposals are due by December 1st, 2025, with project completion required no later than July 1st, 2026.
REQUIRED DELIVERABLES
Evacuation Route Plans at the local level (for VOP) and an updated regional evacuation route plan framework document; Table top exercise with partners; Presentation of the Evacuation Plan to a Pemberton Village Mayor and Council, Pemberton Valley Emergency Management Committee and a community public information session; Evacuation route map booklet for resident distribution; Five (5) paper copies of the final Plan and Bylaw, And one (1) electronic copy
REQUIRED ATTACHMENTS
9- Names of principal company and any sub-consultants
- Names and resumes of project leader and any other team members
- Applicable company and staff experience with similar projects along with client references
- Proposed methodological approach
- Scheduling and detailing of work activities with allocated hours
- Hourly fees of staff dedicated to this project
- Schedule of costs per work activity
- Summary of receivables including presentational materials
- Availability to start contract
- Submit to
- [email protected]
- Scope location
- Pemberton, BC
Questions about this RFP
How do I respond to this RFP from Village of Pemberton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Emergency Program Officer.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Village of Pemberton in BC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Emergency Program Officer. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Evacuation Route Plans at the local level (for VOP) and an updated regional evacuation route plan framework document; Table top exercise with partners; Presentation of the Evacuation Plan to a Pemberton Village Mayor and Council, Pemberton Valley Emergency Management Committee and a community public. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Village of Pemberton?
All active and historical solicitations from Village of Pemberton are tracked and searchable. As a city agency, Village of Pemberton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 7 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Names of principal company and any sub-consultants; Names and resumes of project leader and any other team members; Applicable company and staff experience with similar projects along with client refe. Review the full document from Village of Pemberton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pemberton, BC. Review the full solicitation for detailed scope requirements.