Village of Oak Park Worker's Compensation Claims Administration RFP 2026
Oak Park villageCity · Oak Park, IL- Due
- Jun 8, 2026
- Deadline passed
- Posted
- May 22, 2026
- Contract term
- 5 years
- Primary contact
- Kira Tchang
The 30-second brief
The Village of Oak Park is requesting proposals from qualified firms to manage and administer its self-insured Workers' Compensation benefit. The scope of services includes reviewing claims for compensability, directing investigations, performing administrative work, processing medical bills, identifying subrogation opportunities, and providing advanced analytics and reporting. The selected contractor will also be responsible for coordinating with legal counsel and excess insurance carriers. The initial contract term is five years, from July 1, 2026, through June 30, 2031, with two optional one-year renewals. Proposals must be submitted electronically by June 8, 2026, at 4:00 p.m. CST. Evaluation criteria include qualifications, experience with government agencies, performance history, and price.
Cost Proposal Form, Compliance Affidavit, EEO Report, Professional Services Agreement, Transition Plan, Claims Analytics Platform description
Qualifications and experience, Performance quality and efficiency, Industry knowledge, Service availability, Timely communication systems, Price, References
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Summary
The Village of Oak Park is requesting proposals from qualified firms to manage and administer its self-insured Workers' Compensation benefit.
The scope of services includes reviewing claims for compensability, directing investigations, performing administrative work, processing medical bills, identifying subrogation opportunities, and providing advanced analytics and reporting. The selected contractor will also be responsible for coordinating with legal counsel and excess insurance carriers. The initial contract term is five years, from July 1, 2026, through June 30, 2031, with two optional one-year renewals. Proposals must be submitted electronically by June 8, 2026, at 4:00 p.m. CST. Evaluation criteria include qualifications, experience with government agencies, performance history, and price.
EVALUATION CRITERIA
7- Qualifications and experience
- Performance quality and efficiency
- Industry knowledge
- Service availability
- Timely communication systems
- Price
- References
REQUIRED DELIVERABLES
6- Cost Proposal Form
- Compliance Affidavit
- EEO Report
- Professional Services Agreement
- Transition Plan
- Claims Analytics Platform description
REQUIRED ATTACHMENTS
5- Attachment I: Cost Proposal Form
- Attachment II: Compliance Affidavit
- Attachment III: EEO Report
- Attachment IV: No Proposal Explanation
- Attachment V: Professional Services Agreement
REQUIRED STAFFING
adjusters
- Submit to
- [email protected]
- Scope location
- Oak Park, IL
- Reported agency
- Village of Oak Park
Questions about this RFP
How do I respond to this RFP from Oak Park village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kira Tchang.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Oak Park village in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kira Tchang. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: adjusters. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cost Proposal Form, Compliance Affidavit, EEO Report, Professional Services Agreement, Transition Plan, Claims Analytics Platform description. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and experience, Performance quality and efficiency, Industry knowledge, Service availability, Timely communication systems, Price, References" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Oak Park village?
All active and historical solicitations from Oak Park village are tracked and searchable. As a city agency, Oak Park village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment I: Cost Proposal Form, Attachment II: Compliance Affidavit, Attachment III: EEO Report, Attachment IV: No Proposal Explanation, Attachment V: Professional Services Agreement. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Oak Park village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oak Park, IL. Review the full solicitation for detailed scope requirements.