Village of Lincolnwood Annual HVAC Maintenance RFP 2025
Lincolnwood villageCity · Lincolnwood, IL- Due
- Dec 3, 2025
- Deadline passed
- Posted
- Nov 18, 2025
- Contract term
- 1 year
- Primary contact
- Natalie Benner
The 30-second brief
Seeks proposals for comprehensive preventative maintenance, inspection, cleaning, lubrication, adjustment, and operational testing of HVAC equipment at seven Village facilities. Includes requirements for scheduled and non-scheduled maintenance, emergency repairs, and reporting.
Preventative maintenance reports, Written service reports, Cost proposals for non-scheduled maintenance, Certified payrolls.
Quality, reliability, capability, reputation, and expertise of the bidders.
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Summary
Seeks proposals for comprehensive preventative maintenance, inspection, cleaning, lubrication, adjustment, and operational testing of HVAC equipment at seven Village facilities. Includes requirements for scheduled and non-scheduled maintenance, emergency repairs, and reporting.
EVALUATION CRITERIA
5- Quality
- Reliability
- Capability
- Reputation
- Expertise of the bidders
REQUIRED DELIVERABLES
4- Preventative maintenance reports
- Written service reports
- Cost proposals for non-scheduled maintenance
- Certified payrolls
REQUIRED ATTACHMENTS
4- Attachment A: Scope
- Attachment B: Schedule of Prices
- Attachment C: Equipment List by Facility
- Attachment D: References
- Submit to
- 6900 N. Lincoln Avenue, Lincolnwood, IL 60712
- Duration
- 12 months
- Scope location
- Lincolnwood, Illinois
- Reported agency
- Village of Lincolnwood
Questions about this RFP
How do I respond to this RFP from Lincolnwood village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 6900 N. Lincoln Avenue, Lincolnwood, IL 60712. For questions, contact Natalie Benner.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Lincolnwood village in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Natalie Benner. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Preventative maintenance reports, Written service reports, Cost proposals for non-scheduled maintenance, Certified payrolls.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality, reliability, capability, reputation, and expertise of the bidders." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lincolnwood village?
All active and historical solicitations from Lincolnwood village are tracked and searchable. As a city agency, Lincolnwood village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Scope, Attachment B: Schedule of Prices, Attachment C: Equipment List by Facility, Attachment D: References. Review the full document from Lincolnwood village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lincolnwood, Illinois. Review the full solicitation for detailed scope requirements.