University of Central Florida Snack Vending Services ITN 2025-09NCSA
University Of Central FloridaHigher Ed · Orlando, FL- Due
- May 6, 2026
- Deadline passed
- Posted
- Apr 8, 2026
- Contract term
- 5 years
- Primary contact
- Nellie Nido
- (407) 823-2482
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THE 30-SECOND BRIEF
The University of Central Florida (UCF) is issuing an Invitation to Negotiate (ITN) for a supplier to provide snack food, hot coffee, and hot beverage vending services. The scope includes furnishing, at no cost to the university, at least 100 vending machines across the UCF Main Campus, Rosen School of Hospitality, Academic Health Sciences Campus (Lake Nona), and Downtown Campus. Services include stocking machines with traditional and healthy snacks, milk, ice cream, and fresh-brewed hot beverages, as well as performing maintenance and repairs. The contract term is five years, from August 1, 2026, to July 31, 2031, with renewal options up to five additional years. Proposals must be submitted via the Bonfire Web Portal by May 6, 2026, at 2:00 PM EST. Evaluation is based on experience (15 points), sales plan (25 points), commissions/pricing (30 points), management plan (20 points), and marketing (5 points).
Financial Offer (Attachment A), Initial Product Pricing (Attachment B), Experience Statement, Management Plan, Marketing Plan
Experience and Qualifications (15), Plan for Providing Services (25), Commissions and Pricing (30), Management and Implementation Plan (20), Marketing (5), Conformance to ITN Conditions (5)
SUMMARY
The University of Central Florida (UCF) is issuing an Invitation to Negotiate (ITN) for a supplier to provide snack food, hot coffee, and hot beverage vending services.
The scope includes furnishing, at no cost to the university, at least 100 vending machines across the UCF Main Campus, Rosen School of Hospitality, Academic Health Sciences Campus (Lake Nona), and Downtown Campus. Services include stocking machines with traditional and healthy snacks, milk, ice cream, and fresh-brewed hot beverages, as well as performing maintenance and repairs. The contract term is five years, from August 1, 2026, to July 31, 2031, with renewal options up to five additional years. Proposals must be submitted via the Bonfire Web Portal by May 6, 2026, at 2:00 PM EST. Evaluation is based on experience (15 points), sales plan (25 points), commissions/pricing (30 points), management plan (20 points), and marketing (5 points).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Financial Offer (Attachment A)
- Initial Product Pricing (Attachment B)
- Experience Statement
- Management Plan
- Marketing Plan
REQUIRED ATTACHMENTS
6- Attachment A
- Attachment B
- Attachment C
- Appendix I
- Appendix II
- Appendix III
- Submit to
- Via Bonfire Web Portal
- Scope location
- Orlando, FL
- Reported agency
- University of Central Florida
Questions about this RFP
How do I respond to this RFO from University Of Central Florida?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Via Bonfire Web Portal. For questions, contact Nellie Nido.
Can small businesses or minority-owned firms bid on this RFO?
Most government agencies, including University Of Central Florida in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFO submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nellie Nido at (407) 823-2482. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Financial Offer (Attachment A), Initial Product Pricing (Attachment B), Experience Statement, Management Plan, Marketing Plan. Proposals should clearly address how each deliverable will be met.
Can I search RFOs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Qualifications (15), Plan for Providing Services (25), Commissions and Pricing (30), Management and Implementation Plan (20), Marketing (5), Conformance to ITN Conditions (5)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Central Florida?
All active and historical solicitations from University Of Central Florida are tracked and searchable. As a higher ed agency, University Of Central Florida regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFO?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A, Attachment B, Attachment C, Appendix I, Appendix II, Appendix III. Review the full document from University Of Central Florida for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Orlando, FL. Review the full solicitation for detailed scope requirements.