University of Central Florida Multimedia Equipment & Accessories FY27 ITB 2025-13MCSA
University Of Central FloridaHigher Ed · Orlando, FL- Due
- May 21, 2026
- Deadline passed
- Posted
- Apr 22, 2026
- Contract term
- 1 year
- Primary contact
- Brian Sargent
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THE 30-SECOND BRIEF
The University of Central Florida (UCF) is soliciting bids under ITB No. 2025-13MCSA for the purchase of multimedia equipment, systems, and associated accessories for fiscal year 2027. The scope includes a wide range of manufacturer lots including brands such as Crestron, Extron, Biamp, Epson, Sony, Panasonic, and Dell, covering categories like control systems, audio processors, projectors, displays, microphones, and network switches. Award is anticipated to primary and secondary vendors based on the largest average percentage discount from the Manufacturer’s Suggested Retail Price (MSRP) per lot. Bids must be submitted electronically via the Bonfire Web Portal by May 21, 2026, at 3:00 PM EDT. A question deadline is established for May 1, 2026, at 5:00 PM EST, directed to Brian Sargent.
Bid Sheet, Acknowledgment Form, Attachment 1 (Principal Place of Business), Attachment 2 (Good Standings), Manufacturer Catalog
Largest average percentage discount from MSRP per lot, responsiveness, responsibility, quality, suitability, delivery terms, past performance
SUMMARY
The University of Central Florida (UCF) is soliciting bids under ITB No. 2025-13MCSA for the purchase of multimedia equipment, systems, and associated accessories for fiscal year 2027.
The scope includes a wide range of manufacturer lots including brands such as Crestron, Extron, Biamp, Epson, Sony, Panasonic, and Dell, covering categories like control systems, audio processors, projectors, displays, microphones, and network switches. Award is anticipated to primary and secondary vendors based on the largest average percentage discount from the Manufacturer’s Suggested Retail Price (MSRP) per lot. Bids must be submitted electronically via the Bonfire Web Portal by May 21, 2026, at 3:00 PM EDT. A question deadline is established for May 1, 2026, at 5:00 PM EST, directed to Brian Sargent.
EVALUATION CRITERIA
7- Largest average percentage discount from MSRP per lot
- Responsiveness
- Responsibility
- Quality
- Suitability
- Delivery terms
- Past performance
REQUIRED DELIVERABLES
5- Bid Sheet
- Acknowledgment Form
- Attachment 1 (Principal Place of Business)
- Attachment 2 (Good Standings)
- Manufacturer Catalog
REQUIRED ATTACHMENTS
3- Attachment 1
- Attachment 2
- Attachment 3
- Submit to
- https://ucfprocurement.bonfirehub.com/opportunities/232840
- Duration
- 60 months
- Scope location
- Orlando, FL
- Reported agency
- University of Central Florida
Questions about this RFP
How do I respond to this ITB from University Of Central Florida?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://ucfprocurement.bonfirehub.com/opportunities/232840. For questions, contact Brian Sargent.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including University Of Central Florida in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brian Sargent. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Sheet, Acknowledgment Form, Attachment 1 (Principal Place of Business), Attachment 2 (Good Standings), Manufacturer Catalog. Proposals should clearly address how each deliverable will be met.
Can I search ITBs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Largest average percentage discount from MSRP per lot, responsiveness, responsibility, quality, suitability, delivery terms, past performance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Central Florida?
All active and historical solicitations from University Of Central Florida are tracked and searchable. As a higher ed agency, University Of Central Florida regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1, Attachment 2, Attachment 3. Review the full document from University Of Central Florida for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Orlando, FL. Review the full solicitation for detailed scope requirements.