Trumann School District Purchasing Card (P-Card) Program RFP 2026
Trumann SchoolsSchool · Trumann, AR- Due
- Sep 28, 2026
- Deadline passed
- Posted
- Sep 14, 2026
- Primary contact
- Pam Beach
- (870) 483-6444
The 30-second brief
Trumann School District is requesting proposals/quotes from qualified financial institutions and purchasing card providers for the implementation and administration of a Purchasing Card (P-Card) Program. The program aims to improve purchasing efficiency while strengthening internal controls, documentation, transparency, and accountability for district funds for routine spending by authorized employees. Vendors should describe program services, administrative controls, individual and transaction spending limits, merchant category code restrictions, real-time transaction monitoring, online administrative access, electronic receipt upload, and accounting code integration. Proposals are due by September 28, 2026, at 4:00 pm, submitted to Trumann School District, 221 N. Pine Avenue, Trumann, AR 72472 or via email to [email protected].
Strength of internal controls and spending restrictions, Ease of use for cardholders and District administrators, Reporting, documentation, and reconciliation capabilities, Security and fraud protection, Fees and overall cost to the District, Rebate or cash-back opportunities, Implementation and training, Customer service and ongoing support, Experience with public school districts or governmental entities, Overall value to Trumann School District
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Summary
Trumann School District is requesting proposals/quotes from qualified financial institutions and purchasing card providers for the implementation and administration of a Purchasing Card (P-Card) Program.
The program aims to improve purchasing efficiency while strengthening internal controls, documentation, transparency, and accountability for district funds for routine spending by authorized employees. Vendors should describe program services, administrative controls, individual and transaction spending limits, merchant category code restrictions, real-time transaction monitoring, online administrative access, electronic receipt upload, and accounting code integration. Proposals are due by September 28, 2026, at 4:00 pm, submitted to Trumann School District, 221 N. Pine Avenue, Trumann, AR 72472 or via email to [email protected].
EVALUATION CRITERIA
12- Strength of internal controls and spending restrictions
- Ease of use for cardholders and District administrators
- Reporting
- Documentation
- Reconciliation capabilities
- Security and fraud protection
- Fees and overall cost to the District
- Rebate or cash-back opportunities
- Implementation and training
- Customer service and ongoing support
- Experience with public school districts or governmental entities
- Overall value to Trumann School District
- Submit to
- [email protected]
- Scope location
- Trumann, AR
- Reported agency
- Trumann School District
Questions about this RFP
How do I respond to this RFP from Trumann Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 28, 2026. Submissions should be delivered to: [email protected]. For questions, contact Pam Beach.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Trumann Schools in AR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Pam Beach at (870) 483-6444. Questions and answers are typically shared with all prospective bidders.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Strength of internal controls and spending restrictions, Ease of use for cardholders and District administrators, Reporting, documentation, and reconciliation capabilities, Security and fraud protecti..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Trumann Schools?
All active and historical solicitations from Trumann Schools are tracked and searchable. As a school agency, Trumann Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Trumann Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Trumann, AR. Review the full solicitation for detailed scope requirements.