Truckee Donner Public Utility District HVAC Maintenance Service Contract 2027
Truckee Donner Public Utility DistrictUtility District · Truckee, CA- Due
- Oct 20, 2026
- Deadline passed
- Posted
- Sep 24, 2026
- Contract term
- 1 year
- Primary contact
- Nina Krommenhoek
- (530) 582-3944
The 30-second brief
The Truckee Donner Public Utility District is requesting sealed bids for the 2027 HVAC Maintenance Service Contract, covering preventative maintenance, on-call repairs, and supplemental control software services across district facilities including the Main Office Building, Corporation Yard, and multiple substations and water facilities. The scope entails quarterly scheduled inspections, seasonal spring and summer service, emergency 24/7 on-call repairs, water treatment services, eddy current testing, oil and vibration analysis, and Automated Logic Controls (ALC) software updates. Bids are due by 1:30 PM on October 20, 2026. The contract term is for calendar year 2027 with options to extend for four additional years through 2031. Prevailing wage requirements, contractor licensing (C-20 Warm-Air Heating, Ventilating and Air-Conditioning), and debarment certification apply.
Total Base Bid Amount, Local Business Preference
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Summary
The Truckee Donner Public Utility District is requesting sealed bids for the 2027 HVAC Maintenance Service Contract, covering preventative maintenance, on-call repairs, and supplemental control software services across district facilities including the Main Office Building, Corporation Yard, and multiple substations and water facilities.
The scope entails quarterly scheduled inspections, seasonal spring and summer service, emergency 24/7 on-call repairs, water treatment services, eddy current testing, oil and vibration analysis, and Automated Logic Controls (ALC) software updates. Bids are due by 1:30 PM on October 20, 2026. The contract term is for calendar year 2027 with options to extend for four additional years through 2031. Prevailing wage requirements, contractor licensing (C-20 Warm-Air Heating, Ventilating and Air-Conditioning), and debarment certification apply.
EVALUATION CRITERIA
Total Base Bid Amount, Local Business Preference
REQUIRED ATTACHMENTS
5- Bid Forms
- Debarment Certification
- Noncollusion Declaration
- Contractor's License
- Proof of Workers' Compensation and Liability Insurance
- Submit to
- [email protected]
- Duration
- 12 months
- Scope location
- Truckee, CA
Questions about this BID
How do I respond to this Bid from Truckee Donner Public Utility District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 20, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Nina Krommenhoek.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Truckee Donner Public Utility District in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nina Krommenhoek at (530) 582-3944. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total Base Bid Amount, Local Business Preference" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Truckee Donner Public Utility District?
All active and historical solicitations from Truckee Donner Public Utility District are tracked and searchable. As a utility district agency, Truckee Donner Public Utility District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Forms, Debarment Certification, Noncollusion Declaration, Contractor's License, Proof of Workers' Compensation and Liability Insurance. Review the full document from Truckee Donner Public Utility District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Truckee, CA. Review the full solicitation for detailed scope requirements.