Township of West Caldwell Computer Systems, Software Applications & IT Maintenance Services RFP 2025
Township of West CaldwellCity · West Caldwell, NJ- Due
- Dec 5, 2025
- Deadline passed
- Posted
- Nov 6, 2025
- Contract term
- 1 year
- Primary contact
- Nikole H. Baltycki
The 30-second brief
The Township of West Caldwell is soliciting proposals for comprehensive IT maintenance, system development, and software support for the 2026 calendar year. The scope includes 24/7 support for Police/Fire and maintenance of 116 workstations across 4 locations.
Fixed annual retainer quote, 24/7 support plan, Community Pass integration timeline
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Summary
The Township of West Caldwell is soliciting proposals for comprehensive IT maintenance, system development, and software support for the 2026 calendar year. The scope includes 24/7 support for Police/Fire and maintenance of 116 workstations across 4 locations.
REQUIRED DELIVERABLES
3- Fixed annual retainer quote
- 24/7 support plan
- Community Pass integration timeline
REQUIRED ATTACHMENTS
3- Affirmative Action Affidavit
- Employee Information Report (Form AA302)
- Certificate of Insurance
- Submit to
- 30 Clinton Road, West Caldwell, New Jersey 07006
- Scope location
- West Caldwell, NJ
Questions about this RFP
How do I respond to this RFP from Township of West Caldwell?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 5, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 30 Clinton Road, West Caldwell, New Jersey 07006. For questions, contact Nikole H. Baltycki.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Township of West Caldwell in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nikole H. Baltycki. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Fixed annual retainer quote, 24/7 support plan, Community Pass integration timeline. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Township of West Caldwell?
All active and historical solicitations from Township of West Caldwell are tracked and searchable. As a city agency, Township of West Caldwell regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Affirmative Action Affidavit, Employee Information Report (Form AA302), Certificate of Insurance. Review the full document from Township of West Caldwell for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Caldwell, NJ. Review the full solicitation for detailed scope requirements.