Township of Evesham Youth Sports Program Management Services RFP 2026
Township of EveshamCity · Marlton, NJ- Due
- Sep 10, 2026
- Deadline passed
- Posted
- Aug 18, 2026
- Contract term
- 2 years
- Primary contact
- Walt Miller
- (856) 983-2900
The 30-second brief
The Township of Evesham is soliciting proposals from qualified vendors to provide comprehensive youth sports program management services for Township-sponsored recreational programs. The selected vendor will be responsible for the administration and operation of programming for participants ages 4 through 19, including registration, recruitment of coaches/volunteers, equipment management, and safety oversight for sports such as baseball, basketball, soccer, and lacrosse. The intent is to identify a provider that can maintain or exceed service levels currently provided by the Marlton Recreation Council (MRC), which facilitates approximately 6,000 annual registrations. Proposals must include a detailed pricing structure, operational plan, and required compliance documents such as a non-collusion affidavit and ownership disclosure. Submissions are due by 11:00 AM on September 10, 2026, at the Municipal Complex in Marlton, NJ.
Program planning and scheduling, Registration management, Recruitment and oversight of coaches/volunteers, Equipment management, Safety oversight, Annual independent financial audit results
Experience and qualifications, operational approach, ability to meet or exceed current service levels, management capability, cost and value
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Summary
The Township of Evesham is soliciting proposals from qualified vendors to provide comprehensive youth sports program management services for Township-sponsored recreational programs.
The selected vendor will be responsible for the administration and operation of programming for participants ages 4 through 19, including registration, recruitment of coaches/volunteers, equipment management, and safety oversight for sports such as baseball, basketball, soccer, and lacrosse. The intent is to identify a provider that can maintain or exceed service levels currently provided by the Marlton Recreation Council (MRC), which facilitates approximately 6,000 annual registrations. Proposals must include a detailed pricing structure, operational plan, and required compliance documents such as a non-collusion affidavit and ownership disclosure. Submissions are due by 11:00 AM on September 10, 2026, at the Municipal Complex in Marlton, NJ.
EVALUATION CRITERIA
5- Experience and qualifications
- Operational approach
- Ability to meet or exceed current service levels
- Management capability
- Cost and value
REQUIRED DELIVERABLES
6- Program planning and scheduling
- Registration management
- Recruitment and oversight of coaches/volunteers
- Equipment management
- Safety oversight
- Annual independent financial audit results
REQUIRED ATTACHMENTS
7- Ownership Disclosure Statement
- Non-Collusion Affidavit
- Affirmative Action Compliance Documentation
- Business Registration Certificate
- W-9 Form
- Certification of Non-Involvement in Prohibited Activities In Russia or Belarus
- Disclosure of Investment Activities in Iran
- Submit to
- Township Clerk at Room 201, 984 Tuckerton Road, Marlton, New Jersey 08053
- Scope location
- Marlton, NJ
Questions about this RFP
How do I respond to this RFP from Township of Evesham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Township Clerk at Room 201, 984 Tuckerton Road, Marlton, New Jersey 08053. For questions, contact Walt Miller.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Township of Evesham in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Walt Miller at (856) 983-2900. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Program planning and scheduling, Registration management, Recruitment and oversight of coaches/volunteers, Equipment management, Safety oversight, Annual independent financial audit results. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and qualifications, operational approach, ability to meet or exceed current service levels, management capability, cost and value" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Township of Evesham?
All active and historical solicitations from Township of Evesham are tracked and searchable. As a city agency, Township of Evesham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Ownership Disclosure Statement, Non-Collusion Affidavit, Affirmative Action Compliance Documentation, Business Registration Certificate, W-9 Form, Certification of Non-Involvement in Prohibited Activi. Review the full document from Township of Evesham for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Marlton, NJ. Review the full solicitation for detailed scope requirements.