Town of West New York - Management of Payroll Services - RFP (2026)
Town of West New YorkCity · West New York, NJ- Due
- Sep 1, 2026
- Deadline passed
- Posted
- Aug 5, 2026
- Contract term
- 1 year
- Primary contact
- Veronica M Zubiaga
The 30-second brief
The Town of West New York seeks competitive proposals for comprehensive payroll processing services, including bi-weekly payroll processing for approximately 700 to 1000 employees, tax payment and filing services, direct deposit, employee training, implementation, online portal services, state pension reporting (PERS, PFRS, DCRP), year-end W-2 and 1099 preparation, and wage garnishment administration. The initial contract term is for one year, from October 1, 2026 through September 30, 2027, with up to four one-year renewal options. Proposals are due by September 1, 2026 at 11:00 a.m. at the Town Clerk's Office, Municipal Building, 428-60th Street, Room 2, West New York, NJ. Mandatory compliance requirements include New Jersey Business Registration, Affirmative Action, Americans with Disabilities Act, and proof of insurance coverage of at least $500,000.
TECHNICAL CRITERIA (20%), MANAGEMENT CRITERIA (25%), PAST EXPERIENCE & PERFORMANCE (30%), COST CRITERIA (25%)
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Summary
The Town of West New York seeks competitive proposals for comprehensive payroll processing services, including bi-weekly payroll processing for approximately 700 to 1000 employees, tax payment and filing services, direct deposit, employee training, implementation, online portal services, state pension reporting (PERS, PFRS, DCRP), year-end W-2 and 1099 preparation, and wage garnishment administration.
The initial contract term is for one year, from October 1, 2026 through September 30, 2027, with up to four one-year renewal options. Proposals are due by September 1, 2026 at 11:00 a.m. at the Town Clerk's Office, Municipal Building, 428-60th Street, Room 2, West New York, NJ. Mandatory compliance requirements include New Jersey Business Registration, Affirmative Action, Americans with Disabilities Act, and proof of insurance coverage of at least $500,000.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
17- Bid Proposal Form
- Exhibit A - Mandatory Equal Employment Opportunity Language
- Affirmative Action Compliance Notice
- Americans with Disabilities Act of 1990 Acknowledgement
- Statement of Ownership Disclosure
- Non-Collusion Affidavit properly notarized
- Affidavit of Disbarment
- Suspension and Disqualification
- Bidder Capability Information and Affidavit Sheet
- Disclosure of Investment Activities in Iran
- Certification of Non-Involvement in Prohibited Activities in Russia or Belarus
- Bidders Information Sheet
- Notice of Receipt of Addenda
- State of New Jersey Business Registration Certificate
- SSAE 16 report
- Proof of insurance coverage
- Audit Report
- Submit to
- Town Clerk's Office, Municipal Building, 428-60th Street, Room 2, West New York, N.J.
- Duration
- 60 months
- Scope location
- West New York, NJ
Questions about this RFP
How do I respond to this RFP from Town of West New York?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 1, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town Clerk's Office, Municipal Building, 428-60th Street, Room 2, West New York, N.J.. For questions, contact Veronica M Zubiaga.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of West New York in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Veronica M Zubiaga. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "TECHNICAL CRITERIA (20%), MANAGEMENT CRITERIA (25%), PAST EXPERIENCE & PERFORMANCE (30%), COST CRITERIA (25%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of West New York?
All active and historical solicitations from Town of West New York are tracked and searchable. As a city agency, Town of West New York regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Proposal Form, Exhibit A - Mandatory Equal Employment Opportunity Language, Affirmative Action Compliance Notice, Americans with Disabilities Act of 1990 Acknowledgement, Statement of Ownership Di. Review the full document from Town of West New York for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West New York, NJ. Review the full solicitation for detailed scope requirements.