Town of Stratford - Comprehensive School Safety and Security Audit - RFP #2027-13 (2026)
Town of StratfordCity · Stratford, CT- Due
- Nov 12, 2026
- 9 days left
- Posted
- Oct 19, 2026
- Contract term
- 1 year
- Primary contact
- Phillip Ryan
- (203) 385-4045
The 30-second brief
Town of Stratford requests proposals for a comprehensive, districtwide school safety and security audit, emergency preparedness, and support for Stratford Public Schools (SPS). The scope includes artifact and plan review, on-site facility assessments using a framework with at least 100 indicators, districtwide risk visualization, stakeholder surveys, focus groups, interviews, analysis of strengths and vulnerabilities, implementation cost estimates, prioritized action plans, emergency preparedness tabletop exercises, reunification planning, and 12 months of implementation coaching. Submissions are due by 10:00 AM on November 12, 2026. A non-mandatory on-site walkthrough is scheduled for October 29, 2026, at Stratford High School.
Project kickoff memorandum and detailed work plan, Artifact/document review findings and gap analysis, Completed on-site assessment documentation for each included facility, Districtwide heat map, Risk matrix or equivalent comparative visualization, Stakeholder survey instruments, Participation summary and findings, Interview/focus-group themes and findings, Building-level confidential findings/reports, Districtwide confidential executive security audit report, Prioritized vulnerability and recommendation register, Planning-level implementation cost estimates, Short-term and long-term action plans with accountability structure, Board-appropriate presentation and final leadership presentation, Three tabletop exercises and associated after-action summaries, Reunification planning facilitation and final/refined protocol toolkit, Twelve months of implementation coaching and progress support
Understanding of District goals and completeness of proposed approach 20%, Quality, rigor, and practicality of audit methodology 20%, Qualifications and K-12 experience of proposed project team 15%, Experience with comparable public-school security engagements and references 15%, Implementation support, tabletop, reunification, and coaching approach 10%, Confidentiality, data-security, and project-management practices 5%, Project schedule and ability to meet District needs 5%, Cost, value, and clarity of pricing 10%
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Summary
Town of Stratford requests proposals for a comprehensive, districtwide school safety and security audit, emergency preparedness, and support for Stratford Public Schools (SPS).
The scope includes artifact and plan review, on-site facility assessments using a framework with at least 100 indicators, districtwide risk visualization, stakeholder surveys, focus groups, interviews, analysis of strengths and vulnerabilities, implementation cost estimates, prioritized action plans, emergency preparedness tabletop exercises, reunification planning, and 12 months of implementation coaching. Submissions are due by 10:00 AM on November 12, 2026. A non-mandatory on-site walkthrough is scheduled for October 29, 2026, at Stratford High School.
EVALUATION CRITERIA
17- Understanding of District goals and completeness of proposed approach 20%
- Quality
- Rigor
- Practicality of audit methodology 20%
- Qualifications and K-12 experience of proposed project team 15%
- Experience with comparable public-school security engagements and references 15%
- Implementation support
- Tabletop
- Reunification
- Coaching approach 10%
- Confidentiality
- Data-security
- Project-management practices 5%
- Project schedule and ability to meet District needs 5%
- Cost
- Value
- Clarity of pricing 10%
REQUIRED DELIVERABLES
17- Project kickoff memorandum and detailed work plan
- Artifact/document review findings and gap analysis
- Completed on-site assessment documentation for each included facility
- Districtwide heat map
- Risk matrix or equivalent comparative visualization
- Stakeholder survey instruments
- Participation summary and findings
- Interview/focus-group themes and findings
- Building-level confidential findings/reports
- Districtwide confidential executive security audit report
- Prioritized vulnerability and recommendation register
- Planning-level implementation cost estimates
- Short-term and long-term action plans with accountability structure
- Board-appropriate presentation and final leadership presentation
- Three tabletop exercises and associated after-action summaries
- Reunification planning facilitation and final/refined protocol toolkit
- Twelve months of implementation coaching and progress support
REQUIRED ATTACHMENTS
7- Non-collusion certification
- Conflict-of-interest disclosure
- W-9
- Certificate(s) of insurance
- Debarment / suspension certification
- Equal employment / nondiscrimination certifications
- Background-check and school-access compliance documentation
- Submit to
- Purchasing Department, Town of Stratford, 2725 Main Street, Room 104, Stratford, Connecticut 06615
- Scope location
- Stratford, CT
Questions about this RFP
How do I respond to this RFP from Town of Stratford?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department, Town of Stratford, 2725 Main Street, Room 104, Stratford, Connecticut 06615. For questions, contact Phillip Ryan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Stratford in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Phillip Ryan at (203) 385-4045. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Project kickoff memorandum and detailed work plan, Artifact/document review findings and gap analysis, Completed on-site assessment documentation for each included facility, Districtwide heat map, Risk matrix or equivalent comparative visualization, Stakeholder survey instruments, Participation summ. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding of District goals and completeness of proposed approach 20%, Quality, rigor, and practicality of audit methodology 20%, Qualifications and K-12 experience of proposed project team 15%, E..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Stratford?
All active and historical solicitations from Town of Stratford are tracked and searchable. As a city agency, Town of Stratford regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 12, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-collusion certification, Conflict-of-interest disclosure, W-9, Certificate(s) of insurance, Debarment / suspension certification, Equal employment / nondiscrimination certifications, Background-ch. Review the full document from Town of Stratford for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Stratford, CT. Review the full solicitation for detailed scope requirements.