Town of Penfield 2025 GNSS Systems for Surveying & Mapping Invitation to Bid
Town of PenfieldCity · Penfield, NY- Due
- Apr 11, 2025
- Deadline passed
- Posted
- Mar 12, 2025
- Primary contact
- Amy M. Steklof
- (585) 340-8629
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THE 30-SECOND BRIEF
The Town of Penfield is soliciting sealed bids for the procurement of 2025 GNSS Systems for Surveying & Mapping. The scope of work includes the supply and configuration of a GNSS rover (Trimble R980), controller (Trimble TSC5), and specified accessories such as snap-lock rover rods and dual battery chargers, with onsite configuration to be performed by a New York State Licensed Professional Land Surveyor. Bidders must submit one original and one copy of the bid documents, including a non-collusion statement, vendor certification, and proof of insurance (Commercial General Liability, Workers' Comp, and Disability). The contract will be awarded to the lowest responsive and responsible bidder. Bids are due to the Town Clerk's Office by April 11, 2025, at 10:30 AM, with a question deadline of April 4, 2025.
Response Checklist, Proposal Form, Bid Sheet, Non-Collusion Form, Vendor Certification Form, Insurance Forms, Iran Divestment Act Certification, Bidders Statement on Sexual Harassment
SUMMARY
The Town of Penfield is soliciting sealed bids for the procurement of 2025 GNSS Systems for Surveying & Mapping.
The scope of work includes the supply and configuration of a GNSS rover (Trimble R980), controller (Trimble TSC5), and specified accessories such as snap-lock rover rods and dual battery chargers, with onsite configuration to be performed by a New York State Licensed Professional Land Surveyor. Bidders must submit one original and one copy of the bid documents, including a non-collusion statement, vendor certification, and proof of insurance (Commercial General Liability, Workers' Comp, and Disability). The contract will be awarded to the lowest responsive and responsible bidder. Bids are due to the Town Clerk's Office by April 11, 2025, at 10:30 AM, with a question deadline of April 4, 2025.
REQUIRED DELIVERABLES
8- Response Checklist
- Proposal Form
- Bid Sheet
- Non-Collusion Form
- Vendor Certification Form
- Insurance Forms
- Iran Divestment Act Certification
- Bidders Statement on Sexual Harassment
REQUIRED ATTACHMENTS
Attachment A (Specifications), Addendum #1
REQUIRED STAFFING
New York State Licensed Professional Land Surveyor
- Submit to
- Town Clerk’s Office, 3100 Atlantic Avenue, Penfield, NY 14526
- Scope location
- Penfield, NY
Questions about this RFP
How do I respond to this Bid from Town of Penfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 11, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town Clerk’s Office, 3100 Atlantic Avenue, Penfield, NY 14526. For questions, contact Amy M. Steklof.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Penfield in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amy M. Steklof at (585) 340-8629. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: New York State Licensed Professional Land Surveyor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Response Checklist, Proposal Form, Bid Sheet, Non-Collusion Form, Vendor Certification Form, Insurance Forms, Iran Divestment Act Certification, Bidders Statement on Sexual Harassment. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from Town of Penfield?
All active and historical solicitations from Town of Penfield are tracked and searchable. As a city agency, Town of Penfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A (Specifications), Addendum #1. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Penfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Penfield, NY. Review the full solicitation for detailed scope requirements.