Town of Penfield Cultural Resource Survey Request for Proposals 2025
Town of PenfieldCity · Penfield, NY- Due
- Apr 16, 2025
- Deadline passed
- Posted
- Mar 25, 2025
- Primary contact
- Shannon Barg
- (585) 340-8636
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THE 30-SECOND BRIEF
The Town of Penfield is seeking proposals from qualified consultants to conduct an updated Cultural Resource Survey of the entire town. The project aims to identify significant buildings, structures, objects, and sites to assist the Historic Preservation Board in establishing design guidelines, identifying historically significant properties, and re-organizing existing historic districts. This project is funded in part by a Preserve New York Grant from the Preservation League of New York State. Deliverables include a detailed report covering survey methodology, historic overview, existing conditions, findings, and recommendations. Proposals are due by April 16, 2025, at 4:00 PM and may be submitted via email to [email protected] or delivered to Town Hall.
Survey methodology, Historic overview, Existing conditions survey, Findings, Recommendations
Cost, experience, qualifications, approach to the services requested
SUMMARY
The Town of Penfield is seeking proposals from qualified consultants to conduct an updated Cultural Resource Survey of the entire town.
The project aims to identify significant buildings, structures, objects, and sites to assist the Historic Preservation Board in establishing design guidelines, identifying historically significant properties, and re-organizing existing historic districts. This project is funded in part by a Preserve New York Grant from the Preservation League of New York State. Deliverables include a detailed report covering survey methodology, historic overview, existing conditions, findings, and recommendations. Proposals are due by April 16, 2025, at 4:00 PM and may be submitted via email to [email protected] or delivered to Town Hall.
EVALUATION CRITERIA
4- Cost
- Experience
- Qualifications
- Approach to the services requested
REQUIRED DELIVERABLES
5- Survey methodology
- Historic overview
- Existing conditions survey
- Findings
- Recommendations
REQUIRED ATTACHMENTS
6- Cover letter
- Proposed scope of work
- Detailed list of deliverables
- Itemized cost proposal
- Hourly rates of assigned personnel
- Resumes/CVs
REQUIRED STAFFING
assigned personnel
- Submit to
- Penfield Town Hall, 3100 Atlantic Avenue, Penfield, New York 14526
- Scope location
- Penfield, NY
Questions about this RFP
How do I respond to this RFP from Town of Penfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 16, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Penfield Town Hall, 3100 Atlantic Avenue, Penfield, New York 14526. For questions, contact Shannon Barg.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Penfield in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shannon Barg at (585) 340-8636. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: assigned personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Survey methodology, Historic overview, Existing conditions survey, Findings, Recommendations. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, experience, qualifications, approach to the services requested" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Penfield?
All active and historical solicitations from Town of Penfield are tracked and searchable. As a city agency, Town of Penfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, Proposed scope of work, Detailed list of deliverables, Itemized cost proposal, Hourly rates of assigned personnel, Resumes/CVs. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Penfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Penfield, NY. Review the full solicitation for detailed scope requirements.