Town of Penfield 2025 Sidewalk Projects Bid
Town of PenfieldCity · Penfield, NY- Due
- Jun 27, 2025
- Deadline passed
- Posted
- May 27, 2025
- Contract term
- 1 year
- Primary contact
- Jeff Leenhouts
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THE 30-SECOND BRIEF
The Town of Penfield is soliciting sealed bids for its 2025 Sidewalk Program, involving the construction of approximately 12,983 linear feet of new concrete sidewalks. Primary project locations include Five Mile Line Road (Parts I and II), Plank Road, and Jackson Road. The scope of work encompasses excavation, installation of #2 crusher run base course, 4,000 psi air-entrained concrete, WWF or fiber reinforcement, ADA-compliant detectable warning fields, curb ramps, and lawn restoration. This project is federally financed through HUD grants, requiring compliance with Davis-Bacon wage rates, EEO, and Section 3 provisions. Bids are due June 27, 2025, with work to be completed by November 1, 2025.
Sealed bid proposal, Non-collusive bid certification, M/WBE utilization plan, Section 3 acknowledgement form
Lowest responsible bidder conforming with all material terms and conditions
SUMMARY
The Town of Penfield is soliciting sealed bids for its 2025 Sidewalk Program, involving the construction of approximately 12,983 linear feet of new concrete sidewalks.
Primary project locations include Five Mile Line Road (Parts I and II), Plank Road, and Jackson Road. The scope of work encompasses excavation, installation of #2 crusher run base course, 4,000 psi air-entrained concrete, WWF or fiber reinforcement, ADA-compliant detectable warning fields, curb ramps, and lawn restoration. This project is federally financed through HUD grants, requiring compliance with Davis-Bacon wage rates, EEO, and Section 3 provisions. Bids are due June 27, 2025, with work to be completed by November 1, 2025.
EVALUATION CRITERIA
Lowest responsible bidder conforming with all material terms and conditions
REQUIRED DELIVERABLES
4- Sealed bid proposal
- Non-collusive bid certification
- M/WBE utilization plan
- Section 3 acknowledgement form
REQUIRED ATTACHMENTS
6- Bid Sheet
- Mapping
- County Bid Proposal Requirements
- Special Conditions
- M/WBE Utilization Plan
- Section 3 Acknowledgement Form
REQUIRED STAFFING
4- Submit to
- Town of Penfield Town Hall, 3100 Atlantic Ave, Penfield, New York 14526
- Scope location
- Penfield, NY
Questions about this RFP
How do I respond to this Bid from Town of Penfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 27, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town of Penfield Town Hall, 3100 Atlantic Ave, Penfield, New York 14526. For questions, contact Jeff Leenhouts.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Penfield in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeff Leenhouts. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Laborers, Mechanics, Apprentices, Trainees. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed bid proposal, Non-collusive bid certification, M/WBE utilization plan, Section 3 acknowledgement form. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder conforming with all material terms and conditions" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Penfield?
All active and historical solicitations from Town of Penfield are tracked and searchable. As a city agency, Town of Penfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Sheet, Mapping, County Bid Proposal Requirements, Special Conditions, M/WBE Utilization Plan, Section 3 Acknowledgement Form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Penfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Penfield, NY. Review the full solicitation for detailed scope requirements.