Town of Penfield Facilities Improvement Plan Community Engagement RFQ 2025
Town of PenfieldCity · Penfield, NY- Due
- Jul 25, 2025
- Deadline passed
- Posted
- Jun 1, 2025
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THE 30-SECOND BRIEF
The Town of Penfield is seeking qualifications from consultants specializing in community outreach and engagement to assist in developing a Town Facilities Improvement Plan. The project aims to gather widespread public input regarding future capital investments for the Recreation facility, Library, Town Hall, and Town Courts. Required services include developing a customized engagement plan, conducting a community-wide survey (online and hard-copy), facilitating 4-6 stakeholder focus groups, and managing at least three public information meetings. The consultant will also provide preliminary design feedback and a final presentation to the Town Board. Qualifications must include firm experience, team bios, technical approach, timeline, and hourly rates. Submissions are due via email by July 25, 2025.
Engagement Plan, Community-Wide Survey, Summary report of survey results, Stakeholder Focus Group Meetings, Public Information Meetings, Preliminary Design Feedback, Final Presentation, Project Management
Experience (firm and individual team members), proposed approach, comparable projects, cost/value of services provided
SUMMARY
The Town of Penfield is seeking qualifications from consultants specializing in community outreach and engagement to assist in developing a Town Facilities Improvement Plan.
The project aims to gather widespread public input regarding future capital investments for the Recreation facility, Library, Town Hall, and Town Courts. Required services include developing a customized engagement plan, conducting a community-wide survey (online and hard-copy), facilitating 4-6 stakeholder focus groups, and managing at least three public information meetings. The consultant will also provide preliminary design feedback and a final presentation to the Town Board. Qualifications must include firm experience, team bios, technical approach, timeline, and hourly rates. Submissions are due via email by July 25, 2025.
EVALUATION CRITERIA
4- Experience (firm and individual team members)
- Proposed approach
- Comparable projects
- Cost/value of services provided
REQUIRED DELIVERABLES
8- Engagement Plan
- Community-Wide Survey
- Summary report of survey results
- Stakeholder Focus Group Meetings
- Public Information Meetings
- Preliminary Design Feedback
- Final Presentation
- Project Management
REQUIRED ATTACHMENTS
5- Firm Qualifications
- Project Team Qualifications
- Project Approach
- Project Timeline
- Project Costs
REQUIRED STAFFING
staff assigned to the project
- Submit to
- [email protected]
- Scope location
- Penfield, NY
Questions about this RFP
How do I respond to this RFQ from Town of Penfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 25, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected].
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Town of Penfield in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: staff assigned to the project. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Engagement Plan, Community-Wide Survey, Summary report of survey results, Stakeholder Focus Group Meetings, Public Information Meetings, Preliminary Design Feedback, Final Presentation, Project Management. Proposals should clearly address how each deliverable will be met.
Can I search RFQs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience (firm and individual team members), proposed approach, comparable projects, cost/value of services provided" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Penfield?
All active and historical solicitations from Town of Penfield are tracked and searchable. As a city agency, Town of Penfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Firm Qualifications, Project Team Qualifications, Project Approach, Project Timeline, Project Costs. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Penfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Penfield, NY. Review the full solicitation for detailed scope requirements.