Town of Penfield Climate Action Plan Phase I RFP 2025
Town of PenfieldCity · Penfield, NY- Due
- Oct 3, 2025
- Deadline passed
- Posted
- Aug 22, 2025
- Contract term
- 1 year
- Primary contact
- Penfield Engineering Department
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THE 30-SECOND BRIEF
The Town of Penfield is soliciting proposals for a consultant or consultant team to develop Phase I of its Climate Action Plan (CAP), focusing specifically on Town operations. The scope includes conducting a greenhouse gas (GHG) emissions inventory using ICLEI protocols, establishing climate action strategies, and aligning deliverables with New York State Climate Smart Communities (CSC) certification requirements for Bronze or Silver levels. The project involves public engagement with at least two informational meetings and coordination with a CAP Advisory Committee. The anticipated budget for Phase I is $100,000 with a 12-month contract term. Technical proposals are limited to 20 pages and must be submitted electronically by October 3, 2025, at 12:00 PM. Questions are due by September 12, 2025, directed to [email protected].
Meeting minutes, Interim reports, Final Report (electronic and 12 printed copies), Executive Summary (electronic and 12 printed copies), Summary presentation materials, GIS data
Experience, Qualifications, and Capacity of the Consultant; Qualifications of the Project Team; Technical Approach
SUMMARY
The Town of Penfield is soliciting proposals for a consultant or consultant team to develop Phase I of its Climate Action Plan (CAP), focusing specifically on Town operations.
The scope includes conducting a greenhouse gas (GHG) emissions inventory using ICLEI protocols, establishing climate action strategies, and aligning deliverables with New York State Climate Smart Communities (CSC) certification requirements for Bronze or Silver levels. The project involves public engagement with at least two informational meetings and coordination with a CAP Advisory Committee. The anticipated budget for Phase I is $100,000 with a 12-month contract term. Technical proposals are limited to 20 pages and must be submitted electronically by October 3, 2025, at 12:00 PM. Questions are due by September 12, 2025, directed to [email protected].
EVALUATION CRITERIA
3- Experience, Qualifications, and Capacity of the Consultant
- Qualifications of the Project Team
- Technical Approach
REQUIRED DELIVERABLES
6- Meeting minutes
- Interim reports
- Final Report (electronic and 12 printed copies)
- Executive Summary (electronic and 12 printed copies)
- Summary presentation materials
- GIS data
REQUIRED ATTACHMENTS
Technical Proposal, Price Proposal
REQUIRED STAFFING
Consultant team members
- Submit to
- [email protected]
- Duration
- 12 months
- Scope location
- Penfield, NY
- Projected sq ft
- 133,496 sq ft
Questions about this RFP
How do I respond to this RFP from Town of Penfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 3, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Penfield Engineering Department.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Penfield in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Penfield Engineering Department. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Consultant team members. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Meeting minutes, Interim reports, Final Report (electronic and 12 printed copies), Executive Summary (electronic and 12 printed copies), Summary presentation materials, GIS data. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience, Qualifications, and Capacity of the Consultant; Qualifications of the Project Team; Technical Approach" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Penfield?
All active and historical solicitations from Town of Penfield are tracked and searchable. As a city agency, Town of Penfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Technical Proposal, Price Proposal. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Penfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Penfield, NY. The total projected area is 133496 sq ft. Review the full solicitation for detailed scope requirements.