Town of Penfield Tennis Court and Basketball Resurfacing Bid 2025 - Greenwood Park
Town of PenfieldCity · Penfield, NY- Due
- May 16, 2025
- Deadline passed
- Posted
- Apr 30, 2025
- Primary contact
- Tim Masterton
- (585) 340-8712
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THE 30-SECOND BRIEF
The Town of Penfield Department of Public Works is soliciting sealed bids for the resurfacing of two tennis/pickleball courts and one basketball court at Greenwood Park (1550 Scribner Road). The project scope includes surface preparation, repairing approximately 460 linear feet of cracks, filling low areas ('bird baths'), and applying new acrylic resurfacer and color coatings over approximately 22,000 square feet. The contractor must also replace two sets of net posts and stripe the courts according to USTA and USA Pickleball specifications. This is a prevailing wage contract (PRC#2025004393) requiring a 5% bid bond or certified check. Bids are due by 11:00 AM on May 16, 2025, at the Penfield Town Hall.
Sealed bid envelope, Certified check or bid bond (5%), Non-collusive bidders certificate, Proof of capacity/references, Certified payroll audits
Lowest responsible bidder based on the comparison of total price bid
SUMMARY
The Town of Penfield Department of Public Works is soliciting sealed bids for the resurfacing of two tennis/pickleball courts and one basketball court at Greenwood Park (1550 Scribner Road).
The project scope includes surface preparation, repairing approximately 460 linear feet of cracks, filling low areas ('bird baths'), and applying new acrylic resurfacer and color coatings over approximately 22,000 square feet. The contractor must also replace two sets of net posts and stripe the courts according to USTA and USA Pickleball specifications. This is a prevailing wage contract (PRC#2025004393) requiring a 5% bid bond or certified check. Bids are due by 11:00 AM on May 16, 2025, at the Penfield Town Hall.
EVALUATION CRITERIA
Lowest responsible bidder based on the comparison of total price bid
REQUIRED DELIVERABLES
5- Sealed bid envelope
- Certified check or bid bond (5%)
- Non-collusive bidders certificate
- Proof of capacity/references
- Certified payroll audits
REQUIRED ATTACHMENTS
3- Bid Form
- Non-Collusive Bidding Certificate
- Bid Acceptance and Contract Award form
- Submit to
- Penfield Town Clerk’s Office, 3100 Atlantic Ave, Penfield, New York 14526
- Scope location
- Penfield, NY
- Projected sq ft
- 22,000 sq ft
Questions about this RFP
How do I respond to this Bid from Town of Penfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 16, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Penfield Town Clerk’s Office, 3100 Atlantic Ave, Penfield, New York 14526. For questions, contact Tim Masterton.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Penfield in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tim Masterton at (585) 340-8712. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed bid envelope, Certified check or bid bond (5%), Non-collusive bidders certificate, Proof of capacity/references, Certified payroll audits. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder based on the comparison of total price bid" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Penfield?
All active and historical solicitations from Town of Penfield are tracked and searchable. As a city agency, Town of Penfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Non-Collusive Bidding Certificate, Bid Acceptance and Contract Award form. Review the full document from Town of Penfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Penfield, NY. The total projected area is 22000 sq ft. Review the full solicitation for detailed scope requirements.