Town of Mammoth Lakes - RFP Ticketing Services for the Dave and Roma McCoy Arts and Cultural Center - 2026
Town of Mammoth LakesCity · Mammoth Lakes, CA- Due
- Oct 16, 2026
- Deadline passed
- Posted
- Sep 28, 2026
- Primary contact
- David Baron
- (760) 709-0154
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Summary
The Town of Mammoth Lakes seeks proposals from qualified firms to build and support a ticketing system for the new Dave and Roma McCoy Arts and Cultural Center located at 100 College Parkway, Mammoth Lakes, CA. The performing arts center features an approximately 7,482 square-foot, 254-seat performing arts theatre and a 75-seat black box space, with an anticipated opening in Summer 2027 and a ticketing system operational deadline of April 30, 2027.
The scope requires website and mobile ticketing, assigned seating and general admission options, multi-venue support, tax-deductible donation processing, free event ticketing, series subscriptions, end-of-show accounting reports, Clover POS integration, CRM capabilities, audience analytics, and 24/7 support. Proposals are due by October 16, 2026 at 5:00 PM.
REQUIRED ATTACHMENTS
7- A letter of submission
- Background on the firm
- A narrative that presents the products and services
- Identification of the Project Team
- A timeline for the preparation and development
- At least three (3) public and/or non-profit agency references
- Schedule of Fees
- Submit to
- [email protected]
- Scope location
- Mammoth Lakes, CA
- Projected sq ft
- 7,482 sq ft
Questions about this RFP
How do I respond to this RFP from Town of Mammoth Lakes?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact David Baron.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Mammoth Lakes in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Baron at (760) 709-0154. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from Town of Mammoth Lakes?
All active and historical solicitations from Town of Mammoth Lakes are tracked and searchable. As a city agency, Town of Mammoth Lakes regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: A letter of submission,Background on the firm,A narrative that presents the products and services,Identification of the Project Team,A timeline for the preparation and development,At least three (3) p. Review the full document from Town of Mammoth Lakes for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mammoth Lakes, CA. The total projected area is 7482 sq ft. Review the full solicitation for detailed scope requirements.