Town of Brookfield HVAC Engineering Design Services RFP B-26-01 2025
City of KirksvilleCity · Kirksville, MO- Due
- Dec 19, 2025
- Deadline passed
- Posted
- Oct 21, 2025
- Primary contact
- Julian Capadose
- (203) 775-7323
The 30-second brief
The Town of Brookfield is soliciting proposals from qualified engineering design firms to develop a comprehensive engineering design plan to upgrade heating and air conditioning systems at Brookfield High School (BHS) and the air conditioning system at Whisconier Middle School (WMS).
Engineering drawings and specifications, Life cycle cost analysis, Energy modeling, Potential rebates or funding opportunities, Detailed cost estimates, Phased implementation plan, One-time comprehensive upgrade plan.
Qualifications and experience of the firm and project team, Demonstrated understanding of project scope and needs, Quality and feasibility of the phased and one-time upgrade plans, Cost effectiveness and value, Proposed timeline, References and past performance.
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Summary
The Town of Brookfield is soliciting proposals from qualified engineering design firms to develop a comprehensive engineering design plan to upgrade heating and air conditioning systems at Brookfield High School (BHS) and the air conditioning system at Whisconier Middle School (WMS).
EVALUATION CRITERIA
6- Qualifications and experience of the firm and project team
- Demonstrated understanding of project scope and needs
- Quality and feasibility of the phased and one-time upgrade plans
- Cost effectiveness and value
- Proposed timeline
- References and past performance
REQUIRED DELIVERABLES
7- Engineering drawings and specifications
- Life cycle cost analysis
- Energy modeling
- Potential rebates or funding opportunities
- Detailed cost estimates
- Phased implementation plan
- One-time comprehensive upgrade plan
REQUIRED ATTACHMENTS
4- Appendix A - Proposal Form
- Appendix B - Respondent Information and References
- Appendix C - Executed Hold Harmless Agreement
- Appendix D - Certificate of Insurance
- Submit to
- Town of Brookfield, 100 Pocono Road, Brookfield, CT 06804
- Scope location
- Brookfield, CT
- Reported agency
- Town of Brookfield
Questions about this RFP
How do I respond to this RFP from City of Kirksville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 19, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town of Brookfield, 100 Pocono Road, Brookfield, CT 06804. For questions, contact Julian Capadose.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Kirksville in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Julian Capadose at (203) 775-7323. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Engineering drawings and specifications, Life cycle cost analysis, Energy modeling, Potential rebates or funding opportunities, Detailed cost estimates, Phased implementation plan, One-time comprehensive upgrade plan.. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and experience of the firm and project team, Demonstrated understanding of project scope and needs, Quality and feasibility of the phased and one-time upgrade plans, Cost effectiveness..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Kirksville?
All active and historical solicitations from City of Kirksville are tracked and searchable. As a city agency, City of Kirksville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A - Proposal Form, Appendix B - Respondent Information and References, Appendix C - Executed Hold Harmless Agreement, Appendix D - Certificate of Insurance. Review the full document from City of Kirksville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brookfield, CT. Review the full solicitation for detailed scope requirements.